Executive Assistant (grows into Business Manager)

People Purpose Corporation, Kleefeld, MB

$20–$24 an hour, depending on experience | 24–32 hours a week to start, growing to full-time | Hybrid: from home and from Rod's home office in Kleefeld | Permanent, employee on payroll

About us

People Purpose helps small businesses across Canada with the work that keeps them running: hiring, QuickBooks, websites, marketing and more. Our customers are owner-operators who don't have much time or much help.

We're small and growing. Rod Penner owns the company. He closes the deals, consults and coaches. Three sales reps call businesses in BC, Ontario and Manitoba. A bookkeeper keeps our books, and a recruiter is joining soon. They all work on contract. You would be our first employee.

About the role

Rod is out selling and consulting most of the day. Much of the paperwork, filing and follow-up falls on him, and that slows the whole company down. This role fixes that.

You'll start as the person who keeps us organized. Files are saved where they belong and named so anyone can find them. Receipts and invoices get to the bookkeeper on time. Everyone can see how the sales team is doing. The reps know they can come to you for whatever they need to do their jobs.

For the right person, this job grows into Business Manager, running the day-to-day business while Rod sells and coaches. That's the person we're looking for. If you want a job with a clear ceiling, this isn't it. If you want to help build a company and grow with it, keep reading.

What you'll do To start:

- Keep our files organized. Set up and keep a clean folder structure, save documents properly, and make sure nothing lives only in someone's inbox.
- Get receipts, invoices and other paperwork to our bookkeeper, complete and on time.
- Track the sales team's activity (calls made, appointments booked, deals moving forward) and prepare regular progress reports.
- Take part in our weekly accountability meetings with the team. Bring the numbers, take notes, and follow up on what people committed to.
- Support the sales team with resources and admin: scripts, templates, lists, logins, scheduling. Rod handles coaching and training.



You make sure the reps have what they need.
- Help keep Rod's calendar and inbox in order, so appointments the reps book land on his calendar with the details he needs.

As you grow:
- Send proposals, contracts and invoices once Rod approves a deal.
- Set up new reps and recruiters with email, phone and system access so they're ready on day one.
- Prepare monthly commission statements for the bookkeeper.
- Follow up on unpaid invoices and manage our software subscriptions and vendors.
- Help find and onboard new sales reps.
- Take on more of the day-to-day running of the business, on the way to Business Manager.

Who we're looking for You're the person others count on to keep things from falling through the cracks. You like order, and you set it up when it isn't there. You notice when a number doesn't add up, and you say so. When something is stuck, you tell Rod that day instead of waiting for him to find out. You write a clear email without needing a template.

To be honest about the job: it's a lot of small things, and each one has to be right. An invoice goes to a real customer. A commission report goes to a rep who is counting on that money. Some of our systems are still being built, so some work is done by hand for now, and you'll help decide what gets fixed first. You'll often work on your own while Rod is in meetings, and you'll decide what can wait and what can't. If that sounds satisfying to you rather than stressful, we'd like to talk.

Required

- Experience keeping someone else's files, calendar or paperwork in order: for a boss, a team, a business or a volunteer group. It needs to have been your job, not something you helped with now and then.
- Comfort with numbers. You can build a simple spreadsheet, check an invoice line by line and work out a percentage.
- Clear,



professional writing.
- Care with confidential information such as client details, pay and money.
- Able to work some days at Rod's home office in Kleefeld and the rest from home, with a quiet workspace and reliable internet.
- Available weekday daytime hours.
- Legally entitled to work in Canada.

Nice to have

- QuickBooks Online or other bookkeeping software
- Microsoft 365 (Outlook, Excel, Teams)
- Experience supporting a sales team or a small business owner
- Comfortable using AI tools to work faster

How you'll know you're winning

- Rod comes back from two days of sales meetings and nothing is overdue.
- Anyone on the team can find the file they need in under a minute.
- The bookkeeper never has to chase you for a receipt.
- The weekly accountability meeting runs on real numbers, and the reps trust them.
- A current rep's first morning starts with a working login, not a scramble.

Pay, hours and growth

- $20–$24 an hour, depending on experience.
- 24–32 hours a week to start Monday to Friday during the day. We'll set the exact schedule with you.
- Hours grow to 40 a week as you take on more.
- Hybrid: some days at Rod's home office in Kleefeld, the rest from home.
- Employee on payroll, with vacation and holiday pay as required by law.
- A bonus based on company profit. It's only paid when the company makes a profit, so it may be small or nothing at first, and it grows as we grow.
- A clear path to Business Manager. Any offer will include the bonus details and the steps to Business Manager in writing.

We're in your corner. That's how we treat our customers, and it's how we'll treat you.

Start date

Flexible. We'd like the right person to start as soon as possible.

How to apply

Send your resume and a short note about a time you brought order to something messy. Shortlisted applicants will have an in-depth interview with Rod, followed by reference checks.

Pay: $20.00-$24.00 per hour

Expected hours: 24.0 – 32.0 per week

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Work Location: Hybrid remote in Kleefeld, MB (R0A, Western Manitoba Region)

📌 Executive Assistant (Kleefeld)
🏢 People Purpose
📍 Kleefeld