Birchwood Homes is a London-area home builder known for thoughtfully designed communities and quality craftsmanship. We're looking for a creative, organized person to lead our purchasers through their interior selections, handle quoting and material ordering, permitting and keep our office running smoothly.

What you'll do:

Design

- Meet with purchasers to guide them through interior selections, including flooring, cabinetry, countertops, tile, plumbing and lighting fixtures, and paint
- Prepare selection sheets, finish packages and upgrade pricing, and pass accurate selections to our site team and trades
- Help design and refresh finish packages and standard features for new models and communities
- Support model home and presentation centre staging, and provide design input for marketing materials

Quoting and material ordering

- Request, compare and follow up on quotes from suppliers and trades for materials, finishes and upgrades
- Prepare upgrade and change-order quotes for purchasers
- Place and track material orders for each home, including flooring, cabinetry, countertops, tile, fixtures and other finishes
- Maintain the presentation and sample inventory of the Presentation Center
- Confirm quantities, pricing, lead times and delivery dates, and coordinate deliveries with the site team
- Match orders to invoices and flag discrepancies to our accounting team

Permitting & Pre-Construction

- Prepare, submit, and track all building permit applications and required documentation for all upcoming builds.
- Review and understand permit deficiency lists from city/municipal officials, and send them to the corresponding suppliers or consultants to be addressed and resolved.
- Ensure all construction documents and permit packages comply with local building codes and zoning bylaws

Office administration

- Answer phones and email and welcome visitors to the presentation centre




- Manage appointments, calendars and scheduling
- Keep purchaser files, change orders, selection records and purchase orders organized

-Help with invoices, data entry and general office tasks alongside our accounting team
- Take on other administrative duties as needed

What we're looking for

- A diploma or degree in interior design, interior decorating or a related field, or equivalent experience
- Experience in residential construction, new home sales, a design centre, a showroom or purchasing is a strong asset
- A valuable eye for finishes, colour and current design trends
- Comfort with numbers, pricing, quotes and purchase orders
- Strong organization and attention to detail, and comfort handling several purchasers, suppliers and deadlines at once
- Clear, friendly communication with clients, trades and suppliers
- Skill with Microsoft Office or Google Workspace, especially Excel. Experience with design software such as SketchUp, AutoCAD, 2020 Design or Canva is an asset.
- A valid driver's licence and reliable transportation for occasional site and supplier visits

What we offer

- Salary of $22 to $26 per hour, depending on experience
- Group benefits after three months
- Paid vacation
- A collaborative, family-run team where your work shows up in real homes

Pay: $22.00-$26.00 per hour Expected hours: 37.5 per week

Benefits

- Casual dress
- Company events
- Dental care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off

Application question(s):
- How many years of work experience do you have in residential home construction, a builder design centre, or a home decor/kitchen showroom?
- Do you have hands-on experience preparing customer selection sheets, calculating upgrade quotes, and ordering construction materials?
- Have you previously prepared and submitted building permit applications to municipal building departments?

Work Location: In person

📌 In-House Designer and Office Administrator (London)
🏢 Birchwood Homes
📍 London