Overview

We are a growing accounting and professional services firm seeking a highly organized, professional, and detail-oriented Office Administrator to support our day-to-day operations and accounting team.

The successful candidate will be responsible for general office administration, client communication, document management, scheduling, invoicing, and administrative support for accounting engagements.

This is an excellent opportunity for someone who enjoys working in a professional environment, interacting with clients, staying organized, and supporting a busy team.

Key Responsibilities

- Manage day-to-day office administration and operations.
- Answer and direct telephone calls and emails.
- Greet and assist clients in a skilled manner.
- Schedule client meetings and appointments.
- Maintain electronic and physical filing systems.
- Receive, organize, scan, and upload client documents.
- Follow up with clients for outstanding information and documentation.
- Assist accountants with organizing client files and engagement documentation.
- Prepare letters, reports, spreadsheets, and other correspondence.
- Prepare and issue client invoices.
- Monitor outstanding invoices and assist with accounts receivable follow-up.
- Maintain client contact information and administrative records.
- Coordinate mail, courier deliveries, office supplies, and other office requirements.
- Maintain calendars and assist with internal workflow and deadline tracking.
- Assist with onboarding current clients and collecting required information.
- Maintain strict confidentiality of client financial and personal information.
- Provide general administrative support to accountants, managers, and firm leadership.
- Perform other administrative duties as required.

Qualifications

- 2+ years of office administration, receptionist, administrative assistant, or similar experience.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.




- Excellent written and verbal communication skills.
- Professional and friendly client-service approach.
- Robust computer skills, including Microsoft Word, Excel, Outlook, and PDF/document management.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently while also supporting a team.
- Strong judgment when handling confidential information.

Assets

- Previous experience working in an accounting, bookkeeping, legal, financial, or professional services firm.
- Experience with QuickBooks Online.
- Familiarity with accounting terminology and workflows.
- Experience with invoicing and accounts receivable.
- Experience with document-management or accounting practice-management software.
- Basic understanding of corporate and tax-related documentation.

What We Offer

- Full-time, permanent employment.
- Professional and supportive working environment.
- Chance to work closely with experienced accounting professionals.
- Opportunities to develop accounting-firm and administrative skills.
- Competitive compensation based on experience.
- Potential for growth as the firm continues to expand.

The Ideal Candidate We are looking for someone who is organized, dependable, professional, and proactive. You should be comfortable communicating with clients, managing confidential information, following up on outstanding items, and keeping multiple administrative tasks moving at the same time.

Experience in an accounting firm is an asset, but candidates with strong administrative and client-service experience who are eager to learn the accounting environment are encouraged to apply.

How to Apply

Please submit your resume and a brief cover letter (optional) outlining your relevant experience and why you are interested in joining our team.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $45,000.00-$50,000.00 per year

Benefits

- In office parking

Experience:
- Administrative: 2 years (required)

Work Location: In person

📌 Office Administrator (Etobicoke)
🏢 Tripod Consulting
📍 Etobicoke