Job Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.

In this role, you will handle a variety of clerical tasks, manage front desk responsibilities, and assist with bookkeeping and data entry to keep our office running efficiently. Your energetic approach and positive attitude will contribute significantly to a productive work environment.

Responsibilities

- Speak to clients with professionalism and warmth over the phone
- Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records
- Organize and file documents systematically, ensuring easy retrieval of information
- Provide exceptional customer service by addressing inquiries and supporting clients or patients as needed
- Assist with creating invoices tasks
- Support bookkeeping activities including invoicing, billing, and basic bookkeeping using QuickBooks
- Proofread correspondence and documents for accuracy before distribution
- Handle administrative duties such as photocopying, scanning,



and managing incoming/outgoing mail

Skills

- Proven experience in an office environment with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or similar accounting software for bookkeeping tasks
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
- Strong data entry skills with high accuracy and attention to detail
- Exceptional customer service skills with qualified phone etiquette and communication abilities
- Experience working in medical or dental offices is highly desirable, including familiarity with front desk procedures and medical record management
- Ability to handle multi-line phone systems confidently while maintaining professionalism
- Basic proofreading skills to ensure error-free documentation
- Knowledge of filing systems and document management best practices

Join us as an Office Assistant where your enthusiasm, organizational prowess, and dedication will help create a welcoming workplace for clients, patients, and team members alike!

Pay: $19.00-$25.00 per hour

Benefits

- Flexible schedule

Work Location: In person

📌 Office Assistant (Scarborough)
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