Job Overview

We are seeking a proactive and highly organized Full-Time Personal Assistant to support the Founder in managing daily operations, administrative tasks, and scheduling. This dynamic role requires a motivated individual who thrives in a fast-paced environment, demonstrates exceptional organizational skills, and maintains a positive, can-do attitude. As the right hand to the Founder, you will ensure smooth communication, efficient workflow, and timely execution of various responsibilities that keep the business running seamlessly.

Your energetic approach and attention to detail will be vital in helping the Founder stay focused on strategic priorities while you handle essential administrative duties.

Responsibilities

- Manage and coordinate the Founder’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries efficiently while maintaining a friendly demeanor.
- Perform data entry and bookkeeping tasks using QuickBooks to track expenses, invoices, and financial records accurately.
- Prepare correspondence, reports, and presentations by proofreading documents for clarity and accuracy.
- Organize files both digitally (using Google Workspace and Microsoft Office) and physically to ensure quick retrieval of important documents.
- Assist with front desk duties such as greeting visitors, managing multi-line phone systems, and maintaining a welcoming environment.
- Support the Founder with clerical tasks including filing, document signing via DocuSign,



and managing office supplies to ensure an organized workspace.

Qualifications

- Proven experience in office administration or as a personal assistant with strong clerical and organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Familiarity with QuickBooks for bookkeeping and financial record management.
- Excellent typing speed combined with strong attention to detail for data entry and proofreading tasks.
- Experience handling multi-line phone systems and practicing professional phone etiquette.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Previous office experience including front desk responsibilities or administrative support is highly desirable.

Join us to be an integral part of a vibrant team dedicated to supporting leadership excellence! This full-time role offers an engaging environment where your skills will directly contribute to operational success while providing you with opportunities for growth and development.

What We Offer

- Consistent weekday hours, with some flexibility
- Staff meals
- Close exposure to how a multi-brand food business is built and run
- Room to grow into an operations or chief-of-staff role as WholeMade expands

How to Apply Apply through Indeed with your resume. In a few sentences, tell us about your experience supporting high-profile clients, and how you've protected their privacy. Please don't name the clients.

Pay: $23.00-$30.00 per hour

Perks

- Casual dress
- Discounted or free food
- Flexible schedule
- On-site parking
- Work from home

Work Location: In person

📌 Personal Assistant to the Founder (Full-Time) (Burlington)
🏢 WholeMade Foods
📍 Burlington