Administrative Assistant, Medical & Academic Affairs
**Apply for Job**
**Job ID**
24561
**Location**
Toronto, Ontario
**Annualized Hiring Range**
$50,133 - $68,933
*Compensation commensurate with experience
**Dept/Program Name**
Medical Affairs
**Target Openings**
1
**Work Type**
Hybrid
**Hours of Work**
35.00
**FTE**
1.00
**Contract Length**
**Level of Police Check**
Criminal & Judicial Record
**Date Posted**
2026-09-25
**Deadline to Apply**
2026-09-30
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**About Sick

Kids**
Dedicated exclusively to children and their families, The Hospital for Sick Children (Sick

Kids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

Sick

Kids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join Sick

Kids, you become part of our community.

We share a commitment and determination to fulfill our vision of
_Healthier Children. A Better World_ .

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.
**Position Description**
The Department of Medical and Academic Affairs at the Hospital for Sick Children is dedicated to supporting our Medical and Dental staff, Clinical Fellows, and Residents.

The department also provides strategic, financial, and administrative support to the physician and scientific leadership and faculty in the departments of Diagnostic & Interventional Radiology (DIR), Paediatric Laboratory Medicine (DPLM), and Psychiatry.

We are currently seeking a highly organized and proactive Administrative Assistant within the Department of Diagnostic & Interventional Radiology.

In this role, you will report to the Manager, Academic & Business Affairs and provide high-level administrative support to radiologists, trainees, and operational staff.

You will be responsible for managing all aspects of DIR's clinical, educational, and research portfolios.
**Here's What You'll Get to Do**
**Administrative:**
Manage and prioritize physician calendars, meetings, and appointments
Handle incoming inquiries and respond appropriately
Organize and coordinate physician schedules and updating systems as required
Organize and support committee meetings, rounds, and conferences
Proactively collect agenda items, establish agendas, assemble materials for distribution, and prepare minute templates and minutes accordingly
Arrange travel, seminars, conferences (both division and research related)
Prepare documents, including letters, reports, spreadsheets, presentations, and educational material




Provide support for maintenance and submission of curriculum vitaes (CVs), Continuing Medical Education credits and Academic affiliations
Work individually and in collaboration on projects, including reviews, accreditation, and grant submissions
Provide coverage and assist divisional support staff as required
Support the onboarding and orientation of departmental trainees including electives, observers, residents, and fellows
Provide general clerical support including mailing, faxing, scanning, photocopying, and maintaining electronic filing systems
Responsible for the timely processing of professional licensing, dues, annual fees, and expenses
Maintain confidentiality of all patient and staff personal and health information
Plan and assist departmental events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and set-up, audio visual, catering, collaboration with other staff/departments/external contacts, preparation of materials for event and other duties as required
Draft departmental communications including departmental newsletters
Update content on Program/Department websites/Share

Point
Procure office supplies, equipment and furniture and ensure supplies are accessible to departmental personnel
Support the coordination of dosimeters for departmental radiologists, technologists, students, and trainees, including registration, distribution, and communication with the vendor and Occupational Health and Safety on all dosimeter matters
**Academic:**
Support completion, submission, and administration of grants, including regulatory requirements (i.e., Research Ethics and/or Health Canada)
Maintain reference/citation database and support literature searches utilizing various methods, retrieving articles
Assist in developing and creating posters and Power

Point presentations
Maintain Research Accounts, process accounts payable, and verify expenditures Finance
Process expense and travel reimbursements (both division and research related)
Support completion, submission, and administration of grants, including regulatory requirements (i.e., Research Ethics and/or Health Canada)
**Here's What You'll Need**
Post secondary degree/diploma in business or office administration or combination of administrative experience or related field.

Minimum 2 years of administrative experience in the health care industry strongly preferred
Expert knowledge and proficiency in common productivity software (Office 365 including Teams, Excel, Word, Power

Point, Zoom, Adobe, Reference Tools)
Exceptional interpersonal, oral, and written communication skills
Proven ability to prioritize work in an efficient and organized manner




Highly developed analytical, evaluative, and problem-solving skills
Demonstrated high level of judgment, tact, and diplomacy in interacting with a wide variety of internal and external stakeholders
Ability to work well independently, as well as, in a team environment
A commitment to understanding and aiding in the pursuit of equity, diversity & inclusion
**Here's What You'll Love:**
This position is eligible for employee benefits coverage including but not limited to, HOOPP pension plan, health and dental.

The full benefits package will be discussed at the time of the offer.
A focus on employee wellness with our new Staff Health and Well-being Strategy (https://2025.sickkids.ca/staffwellbeing/) .

Self-care helps us support others.
A hospital that welcomes and focuses on Equity, Diversity, and Inclusion (https://2025.sickkids.ca/edi/) .

The opportunity to make an impact.

Regardless of your role or professional interest, you will be making a difference at Sick

Kids and contributing to our vision of
_Healthier Children. A Better World_ .

For more on why you'll love working at Sick

Kids, visit our careers site (https://www.sickkids.ca/en/careers-volunteer/careers/)
**Employment Type**
Permanent, full time
1.0 FTE, 35 hours per week
**Our Commitment to Diversity**
Sick

Kids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve.

Learn more about workplace inclusion. (https://www.sickkids.ca/en/about/edi/workplace-inclusion/)
**Accessibility & Accommodation**
If you require accommodation during the application process, please reach out to our aSKHR team ( [email protected] ) .

Sick

Kids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired.

If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview.

Information received related to access, inclusion or accommodation will be addressed confidentially.
**How To Apply**
Technical difficulties? Email
[email protected]
with a short description of the issues you are experiencing.

We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.
**Tip:**
Combine your cover letter and resume into
**ONE**
document of 20 pages or less as you cannot upload multiple documents as part of your application.

Every application is reviewed by a human recruiter and all hiring decisions are made by people.

In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the Sick

Kids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.

📌 Administrative Assistant, Medical & Academic Affairs (Toronto)
🏢 SickKids
📍 Toronto