Our Client, a major contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON.

Salary range $130,000 – $160,000.

Key Responsibilities of Proposal Manager:

Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packages

Apply your knowledge and expertise to ensure that information flow is effective, professional and timely, and all client facing materials are of the highest quality

Proposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new work

Write, edit and proofread proposal content and other written communications

Manage the proposal process from receipt of the EOI/RFQ/RFP to submission

Delegate resources, establish deadlines, and track progress

Submit, receive and distribute proposal information, RFI’s and addenda

Act as point of contact between the company, our clients and other partners

Document management, including version control and file maintenance

Reconcile drawings and documentation with RFP drawing and document lists

Actively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined team-oriented process

Analyze the project and estimate requirements and establish a plan for developing the proposal submission package

Review scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposal

Work with the estimating team to coordinate receipt of estimate pricing

Monitor the progress of all pursuit activities for adherence to deadlines and quality standards

Collaborate with other companies on major joint venture project pursuits





Proposal Manager will facilitate JV bid meetings with other pursuit stakeholders

Cultivate and maintain solid, long-term relationships with clients and other partners

Manage multiple proposals & priorities simultaneously

Actively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effort

Contribute and/or facilitate meetings with bid response team members

Research, write and edit standard and customized proposal content

Monitor the progress of all pursuit activities for adherence to deadlines and quality standards

Manage multiple proposals/priorities simultaneously

Ability to deliver compliant, professionally produced proposals agreed with condensed timeframes

Creating proposal templates, resume templates, project sheet templates.

Formatting proposal, resume, and project sheets in preparation for proposal close-out.

Tracking proposal deliverables required from internal and external partners.

Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.

Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.

Prepare or edit key staff resumes, project sheets, and organization charts.

Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.

Knowledge, Skills & Competencies of Proposal Manager:

Exceptional writing and editing skills

Organized,



detail-oriented and highly deadline-driven

Proposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time

Ability to interact effectively with all levels of the organization

Highly developed computer skills, including Microsoft Office suite and cloud-based technology

Excellent people skills

High degree of organizational skills

Technical background with a discipline focus in Civil, Structural, related technical discipline or construction experience

Advanced skills in Adobe, Word, Excel, Visio and PowerPoint

Qualifications

Strong English language and technical writing skills, and an aptitude for understanding technical terminology

Proposal Manager has attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions

Minimum of 5 years of relevant proposal development experience, preferably with buildings projects or a similar environment

Bachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience

Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an asset

Flexibility to work overtime to meet proposal deadlines when required

Ability to read industrial construction drawings and specifications is an asset.

Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.

Ideal Candidate

Candidates with authorization to work in Canada are preferred, strong international candidates will be considered.

Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.

📌 Proposal Manager, Buildings | Civil Contractor | Toronto / Vancouver | Outpost Recruitment (Winnipeg)
🏢 Moving2Canada Consulting
📍 Winnipeg