Position : Assistant Office Manager (minimum 25 hours/ week; Part Time, Permanent)

Location : West Point Grey, Vancouver, British Columbia

Start Date : ASAP

About Us

Tribe Management is part of the Tribe Property Technologies family. Together we are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge.

Our Tribe

Management division specializes in strata and rental management services. We are responsible for the day-to-day operation and management of residential & mixed-use properties in our portfolio. Combining our obsession with technology and an unwavering passion for creating vibrant strata communities, we provide community management with heart.

Job Responsibilities The position will be responsible for assisting with the operations of a rental property, which include but are not limited to:

Assisting Lead Caretaker in administrative and caretaking duties according to procedures and instructions set by the Property Manager,

Administrative work involved in the operation of the property,

When necessary deal with emergencies on a 24hr basis during the workweek,

Book viewings of suites and interview potential tenants,





Complete accurate detailed move in/out reports for each tenant and supervise moves to ensure security is maintained,

Collect, deposit and record all rents,

Maintain accurate files and tenant ledger cards for each resident and suite,

Issue notices/ letters to tenants when applicable,

Comply with regulations as contained in the Residential Tenancy Act

Supervise contractors and process invoices in a timely manner

Request Purchase Orders for all work and/or supplies being undertaken at the property

Prepare detailed Incident Reports related to accidents, altercations and damage to the property and/or other applicable incidents,

Satisfy fire code requirements,

Other duties as may be required from time to time.

Qualifications The successful candidate will have/be:

Motivated and professional

Excellent organization and communication skills

Detail-oriented

Computer literate

Work well in a team workplace

Be able to take direction and work well with minimal supervision

Previous building management experience

Working knowledge of the Residential Tenancy Act an assets

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