Overview

We are seeking a dedicated and organized Volunteer Secretary to join our team and support our administrative operations. This vital role involves managing correspondence and maintaining records. The time commitment required is 1-2 hours per month.

The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to help advance our mission through effective administrative assistance. This unpaid volunteer position offers an excellent chance to develop valuable office skills while making a meaningful contribution to our organization.

Responsibilities

- Keeps accurate minutes of meetings (can use Otter AI if you want)
- Upload minutes and agendas into a Shared Google Drive
- Makes sure a record of names and addresses of all Members of the society is kept;
- Email minutes and agendas to members
- Makes sure annual fees are collected and deposited
- Is a member of the Executive Committee (you are a voting member of the Board)




- Must be able to attend monthly meetings (no meetings during the summer)

Skills

- Be familiar with MS Excel, Word, Outlook and uploading to a shared Google Drive
- If you are comfortable using Otter AI as opposed to taking notes, that's fine.
- Excellent organizational skills with keen attention to detail for filing, data entry, and proofreading tasks
- Previous clerical or administrative experience is advantageous
- Be a Volunteer Secretary and become an essential part of our team! Your organizational talents will help us serve our community better while you gain valuable experience in office administration. We value energetic individuals eager to contribute their skills in a supportive environment that fosters growth and purpose.

Work Location: Hybrid remote in Spruce Grove, AB

📌 Secretary (Volunteer) (Spruce Grove)
🏢 Garden Valley Community Centre
📍 Spruce Grove