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Date Posted

09/25/2026 Req ID:

50323 Faculty/Division:

Faculty of Arts & Science Department:

Dept of Computer Science Campus: St. George (Downtown Toronto) Position Number:

00049063 Existing Vacancy:

Yes

Description

About us: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

Your opportunity: Under the general leadership of the Director of Administration, the incumbent is responsible for providing general administrative support and project coordination for the department's Academic Leadership Team.

Note: this is a two-year term position.

Your responsibilities will include

Scheduling appointments

Formatting data collected for presentations and reports

Handling sensitive and/or confidential information

Writing routine documents and correspondence

Updating and maintaining database records

Coordinating meeting schedules, agendas, materials, action and follow-up items

Determining logistical details and activities for events and/or programming

Making minor purchases

Essential Qualifications

Advanced College Diploma (3 years) in Business Administration or acceptable equivalent combination of education and relevant experience.

Minimum three years of recent and relevant experience in providing administrative support for projects, research administration, industrial relations, operations and events in a fast paced and dynamic setting. Some experience should be in an academic unit for a post-secondary institution.





Experience providing administrative support to several members of an academic leadership team including administering and managing multiple calendars; monitoring schedules and keeping participants up to date with upcoming events and deadlines; experience using scheduling software to assist in the logistics of organizing meetings and events

Experience in liaising with senior administrators and leaders, while working with defined processes, policies and procedures; and maintaining effective office systems and protocols

Experience drafting, editing and preparing a variety of written documents including the ability to concisely summarize information

Experience in designing and formatting documents, handouts and presentations

Experience facilitating committee meetings including: agenda and document distribution, taking minutes and recording action items in the meetings

Experience in maintaining and updating relevant information on websites and Sharepoint sites

Experience in maintaining and updating databases

Experience in planning, coordinating event logistics, including coordinating event schedules, booking speakers, making hotel arrangements, events setup, arranging catering, room and AV bookings

Ability to multi-task and deal with competing deadlines effectively and deliver results with initiative and flexibility

Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with faculty, staff and students and ability to be a team player while assisting and supporting other administrative areas within the department

Excellent organizational, analytical and time management skills with superior ability to oversee busy schedules

Strong verbal and written communication skills

Ability to understand, interpret and apply procedures and guidelines; coordinate information and arrangements with minimum oversight; and ability to exercise judgement and discretion in handling confidential information

Demonstrated ability to make decisions and resolve problems

Advanced skills in MS Office Suite, Office 365, Google calendar/hangout, Zoom, Drupal and Adobe Acrobat Pro with the ability to learn and effectively deploy new technology tools for office tasks

Assets (Nonessential)

Knowledge of Computer Science programs To be successful in this role you will be:

Diplomatic

Meticulous

Organized





Team player For internal staff, a copy of the detailed is available upon request from the Faculty of Arts and Science HR Office by emailing: [email protected] .

Closing Date

10/06/2026, 11:59PM ET Employee Group:

USW Appointment Type : Budget - Term Schedule:

Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category:

Administrative / Managerial Divisional HR Office Email:

[email protected]

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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