Job ID: 52 In-person (Abbotsford, BC) | Full time 25.91 - 25.91 CAD/ hour

Descriptin

JOB POSTING #2026-276-03

INTERNAL/EXTERNAL

Prject-Based Labur Market Training Prgrams (PBLMT)

Administrative Assistant

Wage: $25.91 per hur

Full Time: 35 hurs per week, Mnday t Friday

Temprary frm Octber 12, 2026, t June 18, 2027

Prvide Administrative and Operatinal Supprt

Jin the team at Archway

Cme Help Us Help Peple

Abbtsfrd

On Site

Jb Summary:

The Administrative Assistant prvides administrative and peratinal supprt t the Prject Supervisr and prject team respnsible fr the successful develpment, implementatin, and delivery f industry-specific wrkfrce develpment prgram(s) under PBLMT as part f the Cmmunity and Emplyer Partnerships (CEP) prgram designed t equip participants with the knwledge, skills, and practical experience required t pursue emplyment in specific pririty ccupatins. The grup-based full-time prgram(s) include health and safety rientatin fr participants, essential and emplyability skills, Indigenus cmpetency, ccupatinal skills training, n-the-jb wrk experience with lcal emplyers (practicum), and jb search supprt.

This rle assists with participant registratin prcesses, arranging eligibility assessments, and nbarding f participants. It prvides administrative supprt t prgram staff t deliver essential and emplyability skills, Indigenus cmpetency training, and jb search supprt. The rle invlves preparatin f dcuments, reprts, and prgram materials while managing and priritizing incming crrespndence and administrative requests, ensuring accurate prgram dcumentatin and reprting.

Yur Rle:

Archway’s Administrative Assistant with the Prject-Based Labur Market Training Prgram(s) cntributes by:

- Assisting the Prject Supervisr and prject team in the intake f participants, eligibility assessments, and registering participants fr training.

- Liaising with WrkBC and SASET staff regarding participants’ selectin and referral.

- Crdinating with the Jb Develper/Wrk Experience Cach regarding the dcumentatin t submit t the Ministry relating t participant cmpletin f required rientatin and training.

- Creating files fr each participant t manage and maintain individual training plans, cmpletin f essential emplyability skills training, Indigenus cmpetency training, ccupatinal skills training, attendance, and participant prgress.

- Maintaining financial recrds such as petty cash, purchase rders, and cheque requisitins as required.

- Taking and distributing minutes frm meetings.

- Facilitating rm bkings fr trainings.

- Setting up the rm fr training, and taking dwn after training.

- Creating attendance sheets t track participant attendance.





- Crdinating ccupatinal skills training ffered by certified third-party training prviders fr varius training cmpnents and ensuring participant registratin and attendance.

- Tracking and cmpiling participant feedback fr data analysis and reprts.

- Tracking participant participatin during wrk placements and maintaining dcumentatin relating t participant prgress and n-the-jb evaluatins.

- Preparing reprts t summarize prject activities and achieved deliverables.

This psitin is a great fit fr smene wh is extremely well rganized, has excellent attentin t detail, has great data cmpilatin skills and able t prepare reprts, and is able t track participant prgress during training and practicum placements.

Our Offer

- Wage: $25.91 per hur.

- A full-time psitin at 35 hurs per week, availability Mndays t Fridays, frm 8:30 AM t 5:00 PM.

- Temprary frm Octber 12, 2026, t June 18, 2027.

Benefits include:

Three weeks’ pr-rated vacatin.

Three pr-rated wellness days per year.

Pr-rated sick leave days per year.

Opprtunity t exchange a statutry hliday fr a cultural day celebratin.

A great benefits plan.

Emplyee and Family Assistance Prgram.

Access t nline wellness resurces including newsletters, physical health vides and wellness events.

Free use f Archway’s wellness equipment.

Excellent in-huse training pprtunities.

Rewarding wrk in a psitive and supprtive envirnment.

Wrk/Life balance.

Getting an Interview – yu will be cnsidered if yu have:

- A business r ffice administratin diplma is an asset.

- A minimum f 2 years f administrative experience in a fast-paced ffice envirnment.

- Experience prviding administrative supprt t emplyment, wrkfrce develpment, educatin, training, scial services, r cmmunity-based prgrams is preferred.

- Experience preparing reprts, tracking perfrmance data, and maintaining cnfidential client recrds with a high degree f accuracy.

- Demnstrated ability t wrk independently, priritize cmpeting demands, and exercise sund judgment with minimal supervisin.

The Jb Als Requires yu t have:

- Exceptinal rganizatinal, crdinatin, and administrative skills with the ability t establish efficient systems and maintain accurate recrds with strng attentin t detail.

- Prven ability t manage multiple pririties, deadlines, and interruptins while maintaining a high level f accuracy and attentin t detail.

- Demnstrated ability t wrk independently, take initiative, and cmplete assigned respnsibilities with minimal directin and supervisin.





- Strng prblem-slving skills and the ability t anticipate administrative needs and practively implement slutins.

- Strng interpersnal, verbal, written, and active listening cmmunicatin skills; ability t cmmunicate clearly and respectfully with peple frm diverse backgrunds, cultures, and varying levels f English.

- Ability t use Micrsft Office 365, including Wrd, Excel, Outlk, and PwerPint skills t create reprts and presentatins.

- Ability t wrk as part f a team.

- Ability t maintain cnfidentiality and handle sensitive participant infrmatin with prfessinalism and discretin.

- Ability t wrk in a fast-paced envirnment with demanding deadlines.

- Ability t interact with peple in challenging situatins.

- Ability t manage frequent interruptins requiring the ability t efficiently switch tasks.

- A satisfactry Criminal Recrds Check is a cnditin f emplyment.

Clsing date is Octber 04, 2026.

TO APPLY

Interested applicants are t reference Psting #2026-276-03 in the subject line.

Please submit yur resume and cver letter in PDF t: Avanti

Reference Subject: Jb Psting #2026-276-03

Must be legally entitled t wrk in Canada.

N phne calls please. Only shrt-listed applicants will be cntacted.

Archway's gal is t be a diverse wrkfrce that is representative, at all jb levels, f the peple we serve. Equity and diversity are essential t excellence. An pen and diverse cmmunity fsters the inclusin f vices that have been underrepresented r discuraged. We encurage applicatins frm members f grups that have been marginalized n any grunds enumerated under the B.C.

Human Rights

Cde, including Indigenus identity, race, clur, ancestry, place f rigin, plitical belief, religin, marital status, family status, physical r mental disability, sex, sexual rientatin, gender identity r expressin, r age.

We acknwledge that we gather n the traditinal and unceded territry f the Stó:lō peple. Stó:lō territry extends frm the muth f the Fraser River t Bstn Bar. Lcally, this includes the Matsqui First Natin and Sumas First Natin. We give them thanks fr sharing their land and resurces with us.

We invest in the mental health and wellbeing f ur emplyees.

We're prud t share that Archway was recently recgnized fr having a 5-Star Safety Culture!

Every year, Canadian Occupatinal Safety (COS) recgnizes rganizatins acrss Canada that exemplify excellence in fstering rbust wrkplace safety cultures. Winners demnstrate a cmmitment t practive risk management, cmprehensive training, and emplyee engagement.

This award reflects ur nging cmmitment t creating a wrkplace envirnment where emplyees feel safe, seen, and supprted.

If yu're interested in wrking fr an rganizatin where safety is a pririty, cme wrk with us at Archway.

📌 Administrative Assistant (Abbotsford)
🏢 Archway Community Services
📍 Abbotsford