Job Overview

We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring smooth communication, efficient organization, and exceptional support across departments. Your proactive approach and excellent organizational skills will help keep our office running seamlessly.

This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment, supporting both internal teams and external clients with professionalism and enthusiasm.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing outstanding customer service.
- Perform data entry tasks accurately using Microsoft Office and Google Workspace applications to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
- Handle clerical tasks such as proofreading correspondence, preparing reports, and managing calendars for team members.
- Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, billing, and expense tracking.
- Assist with medical or dental office procedures as needed, including patient check-in, appointment scheduling, and maintaining medical records.




- Provide general administrative support such as photocopying, faxing, managing supplies inventory, and maintaining a tidy workspace.

Requirements

- Proven experience in office administration or clerical roles with a strong background in customer service.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Excellent computer skills with the ability to learn new software quickly.
- Prior experience with data entry, filing systems, and multi-line phone systems.
- Knowledge of QuickBooks or bookkeeping software is preferred.
- Strong organizational skills with keen attention to detail; ability to proofread documents effectively.
- Experience in medical or dental office environments is a plus; familiarity with front desk operations and phone etiquette is highly desirable.
- Demonstrated ability to manage multiple tasks efficiently while maintaining professionalism under pressure.

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organization skills, and dedication will help us deliver exceptional service while advancing your career in a supportive environment. Pay: $20.00-$25.00 per hour

Expected hours: 15.0 per week

Perks

- Flexible schedule
- On-site parking

Work Location: In person

📌 Administrative Assistant (Nanaimo)
🏢 HOPE LUTHERAN CHURCH NANAIMO
📍 Nanaimo