We are seeking a dynamic and detail-oriented Administrative Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, organized, and proactive, ready to handle multiple tasks efficiently while creating a welcoming environment for visitors and clients alike.
This paid position offers an excellent opportunity to develop your office skills and contribute to a professional, fast-paced workplace.
Duties
- Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries to the appropriate departments with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining organized records and files
- Handle clerical duties such as filing, photocopying, scanning documents, and proofreading correspondence for clarity and accuracy
- Assist with bookkeeping activities using QuickBooks or similar software to support financial recordkeeping and invoicing
- Support administrative functions including scheduling appointments, managing calendars, and coordinating meetings
- Provide support for medical or dental office operations if applicable,
including patient check-in/out processes and maintaining confidentiality
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer skills with the ability to learn new software quickly
- Strong data entry skills with high accuracy and attention to detail
- Exceptional phone etiquette and customer service abilities across multi-line phone systems
- Experience with filing systems, document proofreading, and general clerical tasks
- Knowledge of QuickBooks or bookkeeping software is a plus; experience in medical or dental offices is advantageous
- Ability to prioritize tasks efficiently in a rapid-paced environment while maintaining professionalism
- Strong organizational skills with the ability to manage multiple responsibilities simultaneously
- Basic typing speed for efficient document creation and data entry
Join us in creating a welcoming atmosphere while supporting our daily administrative needs! This role is perfect for someone eager to grow their office experience in a vibrant professional environment. Pay: $19.00-$27.00 per hour
Perks
- Casual dress
- Extended health care
- Flexible schedule
- Life insurance
- Vision care