Administrative Assistant – Supply List The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.

Administrative Assistant Supply staff are The following are example of Administrative Assistant positions available at our Board:

- Administrative Assistant – Elementary or Secondary
- Administrative Assistant – Lead Elementary or Secondary
- Administrative Assistant – Attendance, Guidance (Secondary)
- Administrative Assistant – Program & Student Services (Board Office)
- Administrative Assistant – Continuing Education (St. Louis Adult Learning Centres)
- Administrative Assistant – Maintenance & Facility Services

General Description Of Duties

- Reception duties, i.e. receiving/directing students and visitors, answering phones, recording and distributing messages, liaison for student transportation as necessary, responding to inquiries, sort, deliver incoming courier mail, arrange courier pick-ups and delivery.
- Manage and complete the Student attendance in accordance with Safe Schools Act (training provided).
- Compile,



maintain and file records and spreadsheets as directed.
- Compose, process and complete as directed all correspondence including letters, emails, reports, etc.
- Enter and verify daily staff absenteeism when required.
- Operate, maintain and monitor general office equipment such as photocopier, printers etc.
- Other duties as assigned.

Minimum Requirements

- Two (2) year college diploma in a related field in either Business Administration or Office Administration
- Two (2) years related secretarial/administrative experience, or an equivalent combination of education and experience
- Previous administrative experience within a school board is a definite asset
- Ability to work independently and as a team player
- Ability to work and communicate effectively in an office environment with frequent interruptions, and deadlines
- Solid customer service and interpersonal skills
- Intermediate abilities in Word, Excel, Outlook and web-based software
- Must be available to accept supply shifts and long-term assignments throughout the school year (September to June)

Hourly Rate: $28.95 – $30.39 per hour Only those candidates selected for an interview will be contacted. AODA Statement To request this file in large print, please email [email protected].



If you require a disability related accommodation to participate in the recruitment process, please contact us at (519) 578-3677, extension 2368, or via email at [email protected] to indicate your needs under the Ontario Human Rights Code. Responses to inquiries will be provided within 72 hours.

A Privacy Statement At WCDSB, we are committed to respecting your privacy and will take appropriate measures to protect any personal information you may share with us through the job application process. Personal information is collected under the authority of the Education Act, R.S.O. 1990, c.

E.2, s. 171(1)3, and pursuant to section 28(2) of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). The information collected will be used for the purpose of determining eligibility and qualifications for employment and for administering human resources and employment-related functions. Questions regarding this collection may be directed to the Board’s Privacy Officer at (phone hidden) ext. 2381.

Successful candidates will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to Administrative Procedure: APS 038 on the website of the Waterloo Catholic District School Board.

All qualified applicants are welcome and encouraged to apply. Applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.

📌 Administrative Assistant - Supply List (Kitchener)
🏢 Waterloo Catholic District School Board
📍 Kitchener