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JOB SUMMARY: Within the context of a client centered care model and in accordance with established vision and values of the organization, performs a variety of administrative and clinical secretarial duties including transcription. Maintains appointment calendar(s) for designated staff, screens and prioritizes incoming materials, responds to enquiries, composes appropriate correspondence, attends meetings and prepares minutes and/or initiates appropriate course of action.

Prepares technical/non-technical material. Makes necessary arrangements for hew hires, terminations, transfers, training and orientation. Compiles a variety of statistical reports. Processes and monitors expenses.

Arranges meetings, webinars and video conferencing for staff. Maintains filing systems. Maintains department SharePoint site, as required. Verifies and completes purchase requisition orders. Arranges for repair and service of office equipment, building deficiencies and furniture.

QUALIFICATIONS: Education &

Experience Grade 12, graduation from a recognized secretarial program, supplemented by recognized courses in medical stenography, plus three (3) years' recent, related experience or an equivalent combination of education, training and experience.Knowledge,



Skills & AbilitiesAbility to type 60 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to organize work.Ability to operate related equipmentThe hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date.

Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.

📌 Administrative Secretary (Vancouver)
🏢 Vancouver Coastal Health
📍 Vancouver