Role and General Responsibilities

- Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions
- Organize and maintain all documentation pertaining to the project; including RFIs, Submittals, NCRs, drawings, etc.
- Assist with verification, registration, filing and control of incoming and outgoing documentation
- Review document management processes and propose any improvements and efficiencies
- Establish, track and be fully accountable for document workflows
- Upload drawings, specifications and technical documents
- Interface with the project team to maintain the control of documentation
- Assist in audit verification of documentation to ensure project files are current and labelled correctly
- Print, Duplicate, bind, and distribute documentation as required
- Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
- Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
- Assist in Creation/Communication/implementation and maintenance and document control reporting
- Perform project database input and word-processing functions
- Assist in developing training plans/process for documentation
- Assist in maintaining a project RASCI (distribution) Matrix




- Providing support to all project participants including external parties with document control practices for project documentation
- Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.
- Perform other clerical duties as assigned

Qualifications and Education Requirements

- 3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.
- Experience with all Microsoft Office Suite software is required.
- Experience with Excel micro and macro, automating and pulling data is essential.
- Experience with PDF software (Adobe and Bluebeam) is required.
- Experience with Electronic Document Management systems is required
- Experience working with many file types
- Complete understanding of construction documents

Preferred Skills

- Excellent interpersonal communication skills
- Ability to work individually or as part of a team
- Strong Attention to details
- Ability to multi-task and meet deadlines in a rapid-paced workplace
- Ability to interpret and implement processes, procedures, workflows and standards
- Ability and flexibility to quickly learn other software tools as required
- Ability to document work tasks (work instructions)
- Experience in one-on-one, and group training

📌 Document Control Coordinator (Mississauga)
🏢 Mobilinx
📍 Mississauga