We are a growing tax practice preparing for the upcoming tax season and are looking for a reliable, detail-oriented Administrative Assistant to support our team. This role is critical to keeping our office organized, responsive, and running smoothly during a high-volume period.

Responsibilities:
Answer phones and respond to client emails professionally
Schedule appointments and manage calendars
Organize client documents (digital and physical)
Assist with onboarding new clients and tracking required information
Prepare and send engagement letters, invoices, and reminders
Support tax preparers with administrative tasks as needed
Maintain confidentiality of sensitive financial information

Qualifications:
Strong organizational and time-management skills
Excellent written and verbal communication
Comfortable using email, calendars, and basic office software
High attention to detail and follow-through
Ability to work independently and manage multiple tasks




Prior administrative or office experience preferred
Experience in a tax, accounting, or professional services office is a plus
Excellent phone etiquette and customer service skills required
Ability to handle multiple tasks efficiently while maintaining professionalism in a fast-paced setting
Support customer service efforts by responding to inquiries via phone, email, or in person

What We Offer:
Clear expectations and structured work
Supportive, skilled workplace
Training provided for tax-specific processes
Opportunity for ongoing or repeat seasonal work
Competitive pay based on experience

If you are dependable, organized, and enjoy helping things run smoothly behind the scenes, we’d love to hear from you. Job Types: Full-time, Part-time, Seasonal

Pay: $20.00-$23.00 per hour

Benefits
In office parking

Work Location: In person

📌 Administrative Assistant Kingston
🏢 JR's Tax u0026 Bookkeeping
📍 Kingston