Position available

We are in search of an Administrative Specialist and Bookkeeper, who will be responsible for a variety of administrative and financial tasks to ensure office efficiency.

General responsibilities
Administrative duties: Serve as a point of contact for the office, handling reception tasks, phone calls, and directing inquiries.
Office organization: Maintain office supplies and files, both physical and digital. Manage the office environment to ensure productive operations.
Support for leadership: Assist management and other team members with various administrative and financial tasks.

Key bookkeeping duties
Record financial transactions: Log financial activities, including sales, purchases, and payroll, into accounting software like Sage 50 and QuickBooks.
Manage accounts payable and receivable: Handle all aspects of invoicing clients and paying vendors. This includes processing, verifying, and tracking invoices to ensure timely payments.
Reconcile accounts: Compare company financial records with bank and credit card statements to reconcile and identify and resolve discrepancies.
Process payroll: Prepare and process payroll for employees, ensuring accuracy and compliance with government regulations.




Assist with financial reporting: Prepare financial reports, such as income statements and balance sheets, for management review.
Prepare for tax filings: Compile financial data and complete tax remittance forms for government agencies.

Essential qualifications and skills
Experience: Proven experience in a similar bookkeeping, accounting, or administrative role.
Software proficiency: Proven experience with Sage 50 and QuickBooks, Microsoft Office, Canva and WordPress (or like CMS).
Robust organizational skills: Meticulous attention to detail and the ability to manage and prioritize multiple tasks.
Communication: Excellent written and verbal communication skills for interacting with clients, vendors, and team members.
Reliability and integrity: A high degree of integrity and discretion when handling confidential financial information.
Adaptability: A positive attitude and willingness to learn new processes and take on current responsibilities.

Start date
June 15

Schedule
10AM – 6PM, Monday through Friday

Remuneration
Competitive salary, group insurance coverage, RRSP contribution.

📌 Administrative Specialist And Bookkeeper Halifax Regional Municipality (Canada)
🏢 Nova Scotia Contracting
📍 Canada