Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.Competition NumberCompetition Number P17851Posting TitlePosting Title Office Assistant, Continuing EducationClassificationClassification Band 5LocationLocation Saskatchewan Polytechnic Saskatoon CampusOther Location(s)BuildingOther BuildingDate PostedDate Posted 09/15/2026Closing DateClosing Date 09/24/2026JIQ #JIQ # 130Start DateStart Date 09/21/2026End DateOpen Until Filled NoOngoingOngoing YesCategory of workCategory of work Full TimeBargaining UnitBargaining Unit Professional ServicesHours of WorkHours of Work Regulated 36 hours (5/4 work pattern)Salary RangeSalary Range $47,697 - $57,010 per yearTemporary Market StipendTotal Assigned days (AC) / Total Hours per biweekly pay72 hours bi-weeklyPosting StatusPosting Status OpenJob Duties/Qualifications, Skills and Abilities(QSA)Job DutiesThe incumbent is accountable to the flexible learning consultant. This position is responsible for a diverse range of job functions related to the delivery of credit & non-credit programs and courses on campus, off campus, and online. This position is responsible for maintaining and ensuring an effective and effective level of support services essential to the delivery of these programs and courses offered provincially, nationally,



or internationally.This position provides information and support to a diverse group of internal and external clients interested in Saskatchewan Polytechnic programs and courses. The incumbent is expected to develop both general and specialized knowledge in the programs and courses and apply that knowledge independently.The incumbent must be comfortable with technology, proficient with computers, student information systems (for example Banner portal and Saskatchewan Polytechnic website).The incumbent is committed to adult education and works daily in a culturally diverse dynamic and fast paced environment. Maintaining a professional image and understanding the importance of "going the extra mile" level of service is essential. Confidentiality and sensitivity to individual student situations and using problem solving and critical thinking skills are crucial. The incumbent provides professional support to faculty (this includes coordination of the delivery of courses, workshops and labs).QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCESpecific AccountabilitiesRespond to information requests internally & externallyProvide information and assistance to facultyMonitor enrollments on the registration databaseVerify student recordsAddress client/student concerns and forward as requiredProofread, edit, and format documents Manage the administrative process and delivery of Continuing Education programs and courses online, on, and off campusSend out information packagesOrder manuals, resources and suppliesProcess, ship,



and track exam requestsCreate and mail statements of completionQuery access to Banner for checking student contact information, cross referencing class lists, and student history General administrative supportMaintain a comprehensive filing systemOversee archiving of office filesProvide training and assistance in the set up and operation of office equipmentProcess incoming and outgoing mailPlan and implement processes for improved efficiency and communicationEvent planning for workshops, orientation events and meetingsEffective minute takingPhotocopying, printing, and scanning Database managementMaintain and enter data on reporting spreadsheetsMonitor and enter data in databases Course set-up and maintenanceAssist administrator with setup and maintenance of sectionsCancel sections and notify students as neededReview CE website for accuracy Communication and Problem SolvingCollaborate with internal and external stakeholders to build processes for effective communication and conflict resolutionDevelop and manage professional relationships with internal and external stakeholdersMaintain a high level of confidentially and privacyAdhere to the CE Customer Service CharterCommunicate professionally and in a timely manner via email, phone, Zoom, and TeamsDutiesRequired Qualifications, Skills and Abilities (QSA)Grade 12 plus a recognized office education or business certificate/diploma or an equivalent combination of education, training and experience.Minimum of two years recent and relevant experience performing administrative and clerical work.Training and/or experience at the intermediate level in the use of common software packages, i.E. MS Word and Excel.Knowledge of common office procedures.Effective interpersonal skills.Effective organizational skills.Ability to work independently under generalized supervision.

📌 Dynamic Administrative Assistant—health & Nursing Programs - C$47,697 - C$57,010 A Year (Saskatoon)
🏢 Saskatchewan Polytechnic
📍 Saskatoon