Project Coordinator
Victoria Garden City Tree & Landscape Ltd.
Location: Victoria, BC

Job Description
Garden City Tree & Landscape Ltd. is looking for an organized and detail-oriented Project Coordinator to support our Landscape Construction team.

You will work closely with our Project Manager and Foremen to keep projects organized, schedules updated, documentation complete, and information moving efficiently between the office and field.

This is a hands-on coordination role for someone who enjoys organization, technology, problem solving, and working with a variety of people.

Responsibilities

Maintain project files, documentation, drawings, photos, purchase orders, and other project records

Assist with project scheduling and updates in LMN

Review timesheets, labour hours, and cost codes for accuracy

Track daily project and safety documentation and follow up on missing information

Organize receipts, expenses, supplier invoices, purchase orders, materials, and deliveries

Support project invoicing and change order documentation

Assist with project meetings, action items, and follow up

Support project kick-off and closeout documentation

Work with Project Managers, Foremen, Finance, Estimating, suppliers, and field teams to keep projects organized and moving forward

Qualifications

1+ year of experience in administration, project coordination, construction administration, or a similar role

Strong Microsoft 365 skills, particularly Excel, Outlook, Word, Teams, and SharePoint

Strong Excel skills, including formulas, sorting, filtering, tables, and data organization

Experience with scheduling, project management, or digital administrative systems

Excellent organization, time management, and attention to detail

Strong written and verbal communication skills in English

Ability to manage multiple priorities and follow up on outstanding information





Comfortable learning and adopting new technology and software

Able to work independently while knowing when to elevate an issue

Assets

Experience in construction, landscaping, contracting, or another project-based environment

Experience with LMN or similar project management software

Familiarity with construction terminology, timesheets, cost codes, purchase orders, invoices, and project documentation

Post-secondary education in business, administration, construction administration, or a related field

Compensation

$27-$30 per hour, depending on skills and experience.

Benefits

Extended Health and Dental Benefits.

Health Spending Account.

Life Insurance.

Quality work clothing.

Training and career advancement opportunities.

In office free parking.

Access to in-house mulch and soil for personal use.

Free coffee from our in-office machine.

Monthly team gatherings with food and beverages.

Supportive, friendly, and safe work workplace.

Schedule
Regular: Monday to Friday, 7:15 AM - 3:45 PM

Seasonal Hours (May-September): Monday to Thursday, 6:45 AM - 5:15 PM

Work Location
Based on Garden City Headquarters - 4370 Interurban rd.

Occasionally can travel to site in the Greater Victoria Area

About Us
Garden City Tree & Landscape Ltd. is a leading landscaping company serving Greater Victoria for over twenty years. We take pride in quality craftsmanship, safety, professional development, and providing our employees with competitive wages, quality equipment, benefits, and opportunities for growth.

If you're coming from civil construction, excavation, or another heavy equipment environment, this is an opportunity to bring your experience into landscape construction, work on smaller and more focused projects, and see the finished product while building beautiful outdoor spaces.

Our Core Values

Respect for Individuals

Personal Accountability

Quality of Work

Safe Work Environment

Peer Support

Client Experience

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📌 Project Coordinator (British Columbia)
🏢 Garden City Tree & Landscape
📍 British Columbia