Organizational Overview
Fred Victor is a multi-service agency that has been serving people experiencing

homelessness and poverty in Toronto for over 130 years. We operate a wide range of

programs including shelters, housing, health services, employment support, and

community outreach. Our mission is to improve the health, income and housing

stability of people experiencing poverty and homelessness.

Project Overview
Fred Victor is seeking a consultant to coordinate multi-site relocation activities frominitiation through post -move stabilization. This project plays a critical role insupporting operational excellence by enhancing spatial accommodation tofacilitate service delivery. The co nsultant will act as the central point ofcoordination between internal departments, external vendors and contractors toensure the seamless transition of staff, assets, equipment, and services from onelocation to another with minimal disruption to operations.

Project Objectives

Support the planning and execution of the various components of the Project.

Provide project coordination and administrative support for office relocation and workplace transition activities.

Support procurement activities involved in this project.

Lead stakeholder engagement, communications, and information -sharing activities.

Coordinate move -readiness, occupancy -readiness, and transition planning activities.

Support the development of a budget for the project and track expenses with Finance Team.

Support project governance, reporting, and documentation requirements.





Support post -move stabilization, issue resolution, and project close -out activities.

Help minimize operational disruptions and support service continuity throughout the transition process.

Scope of Services
The Relocation Support Coordinator will provide coordination and administrative support for Fred Victor Space Transition and Consolidation Project . Working under

the direction of the Vice President, Programs & Services, the consultant will support the planning, coordination, implementation, and close -out of multiple office relocation and workplace transition activities.

Deliverables
Category DeliverablesProject Coordination & Administration Work with the Project T eam to develop R egular

Status Reports, Relocation Work pla ns.

Stakeholder Engagement &Communications;

Coll aborate with FV Communication in thepreparation of communication materials, notices,FAQs, and presentations . Schedule andcoordinate walk -throughs . Track stakeholderinquiries and follow-up actions .

Move Readiness & Transition Support Track completion of readiness activities andoutstanding issues. Support occupancy planningand workstation assignments.





Procurement Support Work with Pr ocurement Manager on procurementtracking, RFP coordination, vendor coordination ,procurement documentation, contract tracking,and procurement status reporting.

Move Logistics Support Coordinate movers, vendors, contractors, andinternal stakeholders. Coordinate furnituredisassembly and assembly, packing, labelling, andasset tracking activities.

Post -Move & Close -Out Support Track a nd coordinate resolution of post moveissues and deficiencies. Support Stakeholderfeedback collection lesson learned activities.Assist in the pr eparation of project close -outdocumentation and final reporting.

Required Qualifications

3-5 years relevant experience

Workplace relocation experience

Strong communication and stakeholder management

Vendor coordination experience

PMP or CAPM are considered assets

Experience in the Non-profit sector is an asset

Experience using Microsoft Projects or any other project management software

Proposal Submission Requirements

Consultant profile

Methodology

Resume

Three references

Cost proposal

Anticipated Assignment Term

Estimated Start Date: October 13 th, 2026

Estimated End Date: October 13 th, 2027

Anticipated Duration: 12 months

Flexible schedule with Evenings and weekends as required

Evaluation Criteria
Criteria WeightRelevant Experience 30%Understanding 20%Methodology 20%Non-Profit Experience 10%Qualifications 10%Cost 10%

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📌 Request for Proposals-Relocation Support Coordinator- Consultancy Services (Ontario)
🏢 Fred Victor
📍 Ontario