Shawinigan Aluminium is currently seeking an EXECUTIVE ASSISTANT to support the activities of its Human Resources, Occupational Health and Safety (OHS), and Legal Affairs department.

You will play a key role in providing administrative and organizational support essential to the smooth functioning of the department. You will contribute to coordinating communications, following up on files, maintaining documentation, as well as planning schedules and activities.

Your role will have a direct impact on:

The quality and accuracy of administrative and organizational records

The fluidity of internal and external communications

Support provided to managers in their daily activities

The efficiency of documentation processes and activity follow‑up

Compliance with internal policies and applicable requirements

Profile

Training in administration, secretarial studies, or a related field

Training, knowledge, or strong interest in Human Resources and/or Legal Affairs (asset)

1 to 3 years of experience in administrative support within a corporate or executive environment

Excellent oral and written communication skills, including professional document writing

Strong organizational, planning, and priority management skills

Rigor, discretion, and a high level of confidentiality

Autonomy, professionalism, and initiative

Proficiency with office tools and document management systems

Excellent command of French, both spoken and written

Good command of English (asset)

Responsabilities





Provide general administrative support to the department

Handle phone calls, emails, and information requests

Plan and coordinate schedules, meetings, and appointments

Prepare, draft, and update various administrative documents

Support managers with follow‑ups and document preparation

Maintain file tracking and ensure information updates

Manage recordkeeping, document control, and internal system updates

Ensure confidentiality and compliance of sensitive information

Coordinate information flow between stakeholders

Support internal and external communications

Contribute to the improvement of work methods and administrative processes

Assist in the planning and follow‑up of various projects

Perform any other related duties

Perks

Disability insurance

Extended health insurance

Life insurance

On‑site parking

Paid vacation

Employee assistance program

At Shawinigan Aluminium, you’ll work with cutting‑edge technology in a modern casting center, producing high‑quality aluminum billets and specialty alloys for industries like aerospace, automotive, and construction.

We value hands‑on expertise and offer a dynamic environment where your skills directly impact our success. With a focus on innovation, sustainability, and teamwork, SAI invests in advanced processes and facilities to ensure a stable, forward‑thinking workplace.

Join a team where your craftsmanship matters and your contributions drive growth.

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📌 EXECUTIVE ASSISTANT Shawinigan • • On-site (Quebec City)
🏢 SHAWINIGAN ALUMINIUM
📍 Quebec City