Job Title
Property Administrator (CRE)

Job Description Summary
The Property Administrator will be responsible for handling all aspects of the daily Accounts Receivable functions for a Shopping Centre, related banking functions, month-end and year-end financial reporting. The ideal candidate is a strong communicator with excellent analytical and problem-solving skills. The Property Administrator will perform at the highest of ethical standards, reflecting the core values of C&W; as defined in its Business Code of Conduct, Policies and Procedures Manual, and other related company policies.

Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Manage the collection of tenant receivables and accurately record transactions in the Yardi accountingsystem

Follow up with delinquent tenants and provide weekly arrears reports to the Property Manager

Prepare Tenant Statements of Account and Rental Notices

Complete percentage rent calculations and tenant chargebacks, ensuring the timely distribution ofinvoices to tenants

Process and maintain accounting documentation required for input into Yardi

Review and reconcile the Rent Roll monthly

Maintain tenant account records and perform tenant account reconciliations

Administer tenant sales reporting by collecting monthly and audited sales information, ensuring tenantcompliance with reporting requirements, maintaining sales records in Yardi, and distributing salessummary reports

Prepare correspondence related to tenant accounts, billings, and collections

Coordinate the preparation and distribution of annual tenant adjustment billings and ensure accuracy

Set up new tenants and ensure all related documentation is completed and accurately maintained,including security deposits, post-dated cheques, Tenant Rental Notices, and lease administrationrecords

Assist with lease administration, including lease abstracts, critical dates, renewals, amendments, andtenant correspondence

Assist with budget preparation, forecasting, and monthly reporting requirements

Respond to tenant inquiries and provide a high level of customer service





Maintain organized tenant and property files

Liaise with tenants, contractors, vendors, and internal departments to support the day-to-day operationsof the shopping center

Complete other duties and special projects as assigned by the Property Manager and/or GeneralManager

Date created or last reviewed: June 2026 Page 2 of 2

KEY COMPETENCIES

Strong Communication and Organizational Skills

Basic bookkeeping and record keeping skills

Proficient with Microsoft Office Suite (Word, Outlook, EXCEL and SharePoint) and/or related accounting software programs, etc). Previous experience with Yardi an asset.

Excellent inter-personal skills

Excellent written and verbal communication skills

Be self-motivated, diplomatic and able to work independently

Ability to prioritize time sensitive and, at times, heavy workload

Flexibility to meet tight deadlines, requiring additional hours as necessary

IMPORTANT EXPERIENCE

Accounting Experience – preferred 3-5 years’ experience in accounts Receivable

Knowledge of commercial/office/retail property management industry would be considered a definite asset.

College or University degree in Accounting or a related field is ideal but not required

Experience in Yardi is a definite asset.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Must be able to provide Criminal Clearance Certificate

WORK ENVIRONMENT
This job operates in a qualified office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

PHYSICAL DEMANDS




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 70-80% of the time; regularly operate office machinery.

Cushman & Wakefield uses artificial intelligence (AI) tools to assist in screening and assessing applications. All hiring decisions are reviewed and confirmed by our recruitment team.

This posting is for a backfill position.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 52,360.00 - $61,600.00

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [email protected]. Please refer to the job title and job location when you contact us.

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [email protected]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: “Cushman & Wakefield”

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📌 Property Administrator (CRE) (Ontario)
🏢 Cushman & Wakefield
📍 Ontario