Job Summary A Brief Overview The Programs Assistant plays an significant role in supporting major research portfolio initiatives by providing administrative support for project coordination, stakeholder communications, reporting, scheduling, and event logistics. Through the efficient management of processes and day-to-day operations, the position helps strengthen the effectiveness of Queen's research administration, contributing to the successful delivery of research programs and initiatives that support research excellence across the university. This position provides administrative and planning assistance to senior staff to support operations. This position arranges meetings, special events, and appointments, assembles and prepares critical information for meetings, and follows up as required. This position coordinates schedules of senior staff, and determines relative priorities to ensure urgent/sensitive matters receive immediate attention. This positions also analyzes data, and prepares reports and statistics.
Job Description What you will do Provides administrative and planning assistance to senior staff. Proofs and edits correspondence, briefing materials, reports and/or presentations for distribution.
Provides operational coordination for the department including arranging meetings, special events, workshops and/or appointments,



assembling and preparing critical information for meetings, and following up as required.
Coordinates schedules of senior staff, determines relative priorities to ensure urgent/sensitive matters receive immediate attention.
Creates and/or maintains a variety of databases, records, files and/or documentation. Performs analysis, and prepares reports and statistics to support decision making, program administration and reporting requirements.
Collects and prepares documentation, and maintains files for renewal, tenure and promotion, term adjuncts, post-doctoral fellows, visiting scholars, and casual staff.
Coordinates activities of research initiatives, programs, projects and operational priorities.
Coordinates travel, technology, briefing materials and logistical requirements for meetings.
Coordinates research funding program administration, including application coordination, reporting activities, records management, and monitoring of program deliverables and milestones.
Prepares, maintains, and organizes project documentation, records, templates, reports, and other administrative materials to support departmental operations and strategic initiatives.
Participates in process improvement initiatives to enhance administrative efficiency, operational effectiveness, and service delivery.

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📌 Programs Assistant-0276) (Ontario)
🏢 Queen's University
📍 Ontario