Finance AssistantSeedChange | Finance & AdministrationPart-time (50% FTE, 17.5 hrs/week) | Ottawa-based, with limited telework flexibility | Unionized position | Starting Salary ($51,522.76 Prorated - Band 1, Step 1)About the RoleSeedChange is looking for a detail-oriented Finance Assistant to join our team. This part-time role is well-suited to someone who takes satisfaction in getting the numbers right — someone reliable, comfortable with thorough record keeping, and motivated to support a values-driven organization.You'll be responsible for accounts payable, payment processing, and financial record-keeping, along with donation processing, official tax receipting, and monthly financial reconciliations. Working within SeedChange's established financial and fundraising procedures, you'll help ensure our expenditures and donations are processed accurately, our financial records are complete and reliable, and our financial information meets organizational and regulatory requirements.Reporting to the Director of Finance & Operations, you'll work closely with Finance, Admin and Fundraising staff to keep financial and donor administration accurate and coordinated.What You'll DoFinancial Administration & Accounts Payable (60%) Process accounts payable transactions — invoices, purchase orders, and expense claims — and prepare cheque runs, direct payments, and EFTs for authorization. Reconcile corporate credit card statements monthly, process journal entries, and maintain organized, audit-ready financial records. You'll review documentation for completeness, follow up on missing approvals, and support Finance staff with routine reconciliations and data entry.Donation Processing, Receipting & Reconciliation (35%) Process donations received through mail, online platforms, EFTs, and third-party fundraising platforms,



entering transactions accurately into the donor database. Produce and distribute official tax receipts and acknowledgements, reconcile donation records between fundraising and financial systems, and work with colleagues to resolve any discrepancies. You'll also respond to routine donor inquiries about donations, receipts, and payments.Financial Administrative Support & Cross-Coverage (5%) Maintain organized transaction records, help prepare routine reports and reconciliations, support continuous improvement of financial procedures, and provide cross-coverage for other administrative processes as needed.What You BringPost-secondary education/training in finance, accounting, bookkeeping, or business administration — or equivalent experience2+ years of experience in financial administration, bookkeeping, accounts payable, donation processing, or a related roleExperience processing financial transactions and maintaining accurate recordsExperience with accounts payable, payment processing, reconciliations, and transaction documentationExperience using accounting or financial-management softwareWorking knowledge of bookkeeping principles and accounts payable processesUnderstanding of reconciliation processes and confidentiality requirements for financial and donor informationExceptional attention to detail and a strong commitment to accuracyStrong numerical, data-entry,



and record-management skillsAbility to follow established financial procedures and internal controls consistentlyAbility to spot discrepancies and follow up to resolve themStrong written and verbal communication and interpersonal skills in EnglishProficiency with Microsoft Office, particularly ExcelAbility to manage multiple priorities and recurring financial deadlines while maintaining strict confidentialityCommitment to equity, inclusion, and respectful workplace practices, and to SeedChange's mission and valuesNice to have:Experience processing donations or charitable tax receiptsExperience using fundraising or CRM software for gift entry or transaction processing, particularly DonorPerfectNonprofit sector experienceKnowledge of Canadian charitable donation receipting requirementsFamiliarity with financial internal-control practicesWorking knowledge of FrenchWorking ConditionsThis is a downtown Ottawa-office-based position with flexible schedule, and some telework flexibility. The role involves extensive use of financial systems, donor databases, and office software, and regular handling of confidential donor, employee, vendor, and financial information. Some scheduling flexibility may be needed during peak financial and fundraising periods, including year-end.How You'll Know You're SucceedingYou'll know you're thriving in this role when accounts payable and reconciliations are completed accurately and on time, donations are processed promptly with receipts issued correctly, discrepancies are caught and resolved quickly, and staff, donors, and vendors know they can count on you for responsive support.SeedChange is committed to building an inclusive, equitable workplace. We encourage applications from candidates of all backgrounds and experiences.

📌 Finance Assistant - Part Time (Boucherville)
🏢 SeedChange
📍 Boucherville