Compensation Pay Range:
$0.00-$0.00
JOB DESCRIPTION Posting # RI-26-045
Posting Period – September 23 to October 8, 2026
POSITION: Clinical Research Coordinator
Department of Pediatrics, Division of Neurology
New Position
TERM: Full-time (0.8 FTE, 30 hours weekly), 1 year term, with possibility of renewal
SALARY: $30.00- $35.00 per hour, Will be commensurate with skills and experience
REPORTS TO: Dr. Katherine Muir
The Children’s Hospital of Eastern Ontario Research Institute Inc. (“CHEO RI”) is the research arm of the Children’s Hospital of Eastern Ontario – Ottawa Children’s Treatment Centre (“CHEO”) and an affiliated research institute of the University of Ottawa.
We respectfully acknowledge that CHEO RI is located on the unceded, traditional territory of the Algonquin Anishinabek People, who have lived on and cared for this land since time immemorial. We honour their enduring presence and the ways their culture and stewardship have shaped and continue to nurture this land. CHEO RI also recognizes and values the historic and ongoing contributions of all First Nations, Inuit, and Métis peoples.
CHEO is a deeply trusted institution and workplace, widely regarded as a cornerstone of our community. CHEO RI advances this legacy by generating new knowledge and evidence to support CHEO in delivering world‑class care to children and youth. Our mission is to connect exceptional talent and innovative technologies to pursue life‑changing research for every child, youth, and family in our community and beyond.
CHEO RI has an immediate requirement for a Clinical Research Coordinator.
The Epilepsy Research Unit team consists of pediatric neurologists who have additional expertise in epilepsy and neurophysiology. The research unit’s agenda is designed to address key areas of pediatric epilepsy through three main pillars: a focus on cutting-edge treatments, advanced diagnosis, and better understanding and managing the comorbidities and psychosocial impacts of epilepsy. Ultimately, our research unit’s goal is to foster innovative, high-impact research that not only advances our scientific understanding of pediatric epilepsy but also leads to better treatments, improved patient outcomes, and enhanced quality of life for children, youth, and their families.
The Research Coordinator will oversee diverse clinical research projects in line with the goals of the Epilepsy Research Unit.



The individual will be responsible for coordinating regulated clinical trials of cutting‑edge therapies (project scheduling, REB submissions and renewals, database management, data entry, patient visit scheduling, invoicing). The successful candidate will also lead multiple studies, including data collection and management, proposal development and submission, budget monitoring, systematic review screening and extraction, and supervision of medical students.
MAIN RESPONSIBILITIES Under the general supervision of the The Epilepsy Research Unit (lead Dr. Katherine Muir), the Research Coordinator will:
Liaise with research team staff, clinicians, patients, families and clinical collaborators
Ensure efficient day‑to‑day operation of research data collection protocols and data analysis activities
Prepare submissions to the REB including consent/assent form and research protocols development
Be responsible for patient recruitment, including screening and obtaining informed consent/assent
Be responsible for administering standardized clinical assessments
Be responsible for the collection and scoring of research information in REDCap
Track patient progress and coordinate follow‑ups
Ensure data entry of all measures and surveys are done in a timely manner, as well as quality control
Monitor budget and invoice for study‑related expenses
Negotiate study budgets and prepare contract submissions
Assist with grants, report writing, preparing presentations, posters and publications
Notify affiliated physicians of any clinical therapy or study protocol concerns
Organize and facilitate meetings associated with research activities
Perform other duties as assigned or directed to meet the goals and objectives of the research team
Execution of clinical research studies and programs
Collect, process, and assist in the compilation and verification of research data, samples, and/or specimens (following strict protocol and detailed instructions)
Enter data forms and documents into databases and other systems (eCRF)




Assist with routine data verification and quality control, ensuring data integrity and consistency with study protocol
Provide overall administrative assistance to the research team
Act as key communicator between study personnel, subjects, stakeholders, and CROs
Invoicing for study‑related expenses
QUALIFICATIONS, SKILL AND ABILITIES Degree in health‑related field, master’s degree or equivalent work experience (Essential)
Minimum 2 years experience in clinical research (Essential)
GCP, ICH, Health Canada Division 5 certifications (Essential)
Understanding of research design, guidelines and standards governing clinical research (Essential)
Understanding of the Personal Health Information Protection Act (Essential)
Excellent computer skills, including advanced knowledge of research related software (Excel, PowerPoint, Outlook, literature search engines, Reference Manager or equivalent) (Essential)
Knowledge and practice of statistical software, including SPSS and REDCap (Essential)
Experience in report writing, publication and communication briefs (Essential)
Outstanding organizational, accountability and time management skills (Essential)
Ability to work independently with minimal supervision and think critically (Essential)
Ability to work effectively in a multidisciplinary team environment (Essential)
Excellent written and verbal communication skills (Essential)
Excellent inter‑personnel skills (Essential)
Minimum 2 years of research experience working on regulated clinical trials (Preferred)
Bilingualism (English/French) (Preferred)
WORKING CONDITIONS Clinic setting work within hospital; exposure to children and parents and/or caregivers.
Able to be flexible with working hours to meet deadlines
Able to work in a dynamic often hectic environment and be able to multi‑task
Able to work under tight deadlines
Able to share information in an effective and collaborative manner
Able to be creative, challenge and demonstrate initiative to generate improvements
OTHER REQUIREMENTS Eligible to work in Canada;
Compliance with CHEO RI’s occupational health, immunization, and health‑surveillance requirements, as applicable to the role and work environment.
Completion of a Police Record Check, in accordance with institutional and regulatory requirements.
Worksite, unless otherwise indicated, will be 401 Smyth Rd, Ottawa, ON, K1H 8L1.

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📌 Clinical Research Coordinator | Temporary Full Time (0.8 FTE) | CHEO Research Institute (Quebec City)
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