Senior Site Administrative Assistant

The Senior Site Administrative Assistant is a key member of the Site Administration team, providing comprehensive administrative support to Construction Operations and the Site Administration Manager. While reporting directly to the Site Administration Manager for day-to-day activities, this position also collaborates closely with a broader administration team to support site and project objectives.

This role is best suited for an experienced administrative skilled who can quickly assume responsibilities and contribute with minimal supervision. Training will be provided on company-specific processes and procedures; however, the successful candidate is expected to possess strong administrative, organizational, and technical skills, allowing them to effectively support project teams with limited onboarding.

Previous experience supporting large-scale construction, industrial, engineering, or project-based environments is strongly preferred. Candidates with demonstrated project administration experience, including supporting project teams, managing documentation, coordinating meetings, maintaining databases, and producing reports, will be highly regarded.

This role is responsible for delivering a wide range of administrative functions that support Construction Operations while maintaining a high degree of accuracy, professionalism, confidentiality, and initiative.

This is a 5x2 (Monday-Friday) position with bussing into the project site provided. There is the potential for overtime.

Minimum Qualifications

- Minimum 5+ years of progressive administrative experience, preferably in a construction, engineering, industrial, or project-based environment.




- Demonstrated experience supporting project teams and managing multiple priorities in a fast-paced work environment.
- Proven ability to work independently, exercise sound judgment, and effectively manage responsibilities with minimal supervision.
- Strong analytical skills with the ability to compile, review, manipulate, and present data in a meaningful format.

Preferred Knowledge, Skills and Abilities

- Previous project administration experience supporting a large, active construction, industrial, or engineering project is strongly preferred.
- Experience coordinating project documentation, project controls activities, reporting, and stakeholder communications.
- Proven ability to quickly learn new systems and processes and become productive with limited training.
- Demonstrated continuous improvement mindset with the ability to identify efficiencies and implement administrative best practices.
- Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, charts, reporting dashboards, and data analysis.

Voluntary Candidate Self-Identification

The client is committed to supporting Indigenous participation and local community employment opportunities. As part of the application process, candidates are invited to voluntarily self-identify. Providing this information is entirely optional and will not affect the assessment of qualifications for the position.



Information collected will be used for reporting, workforce participation initiatives, and fulfillment of project commitments.

Voluntary Self-Identification Questions

1. Do you self-identify as (please select one):

- Haisla Nation (or spouse)
- Gitxaala Nation
- Gitga'at First Nation
- Kitselas First Nation
- Kitsumkalum First Nation
- Lax Kw'alaams Band
- Metlakatla First Nation
- Other Indigenous
- Prefer not to answer

2. Do you currently reside in (please select one):

- Terrace-Kitimat
- British Columbia (excluding Terrace-Kitimat)
- Canada (excluding British Columbia)
- Outside Canada
- Prefer not to answer

Authorization and Verification

By selecting Haisla Nation (or spouse) as part of the voluntary self-identification process, I acknowledge and authorize JFJV and its contractors and subcontractors, where required, to verify my standing with the Haisla Nation for the purposes of employment, reporting, and project-related commitments.

Applicants are encouraged to review all posting requirements, including:

- Required qualifications and experience.
- Role-specific responsibilities and expectations.
- Application instructions.
- Posting closing date.
- Project schedule, work location, and any applicable travel or site access requirements.

This position will be posted for a period of 10 days (Sept 22 – Oct 1)

Equal Opportunity Statement

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.

📌 Senior Site Administrator (Kitimat)
🏢 Trs Staffing Solutions
📍 Kitimat