Job Description:

We are looking for a Payroll Administrator to support accurate and timely payroll operations for a busy healthcare organization in Waterloo, Ontario. This role is ideal for someone who combines strong technical payroll knowledge with a service-oriented approach when assisting employees and internal partners. You will play an important part in maintaining payroll accuracy, meeting legislative obligations, and contributing to efficient day-to-day administration.

Responsibilities:

- Manage end-to-end bi-weekly payroll processing for a varied workforce that includes salaried, hourly, unionized, and piece-rate employees.
- Review payroll registers and related reports to identify discrepancies, confirm accuracy, and resolve issues before payments are issued.
- Ensure employees, contractors, and other payees receive correct compensation within established deadlines.
- Prepare and maintain payroll-related records, including vacation balances, statutory deductions, garnishments, benefits, and other payroll adjustments.
- Work closely with Human Resources and other internal teams to keep employee information current and aligned with payroll requirements.
- Provide support for employment documentation and payroll forms,



including records of employment, tax documents, and remittance-related paperwork.
- Respond to payroll inquiries from staff members and external agencies in a thorough and timely manner.
- Coordinate year-end payroll activities, including the preparation and distribution of T4 slips.
- Contribute to process improvements that strengthen payroll quality, compliance, and operational efficiency.

Requirements:

- University degree or college diploma in Accounting, Business, Finance, or a related discipline.

- At least 3 years of experience in payroll, accounting, or human resources.

- Practical understanding of Canadian payroll legislation and payroll compliance requirements.

- Experience using payroll systems

- Solid proficiency with Microsoft Office, particularly Word and Excel.

- High level of accuracy, organization, and ability to manage multiple priorities effectively.

- Excellent verbal and written communication skills in English, with a customer-focused approach.

- PCP Designation (Payroll Compliance Practitioner) completed, in progress, or nearing completion

📌 Payroll Administrator (Waterloo)
🏢 Robert Half
📍 Waterloo