Administrative & Service Coordinator

Gasonic Group Ltd.

Calgary, AB

Full-Time | Permanent | Monday–Friday

About Gasonic

Gasonic Group Ltd. is a Calgary-based company with approximately 40 years of experience specializing in indoor air quality and gas detection services. We supply, inspect, calibrate, service and replace gas detection equipment, with a focus on parking facilities and commercial buildings.

We are a small, established company looking for an Administrative & Service Coordinator to help keep our office and field service operations organized and running smoothly.

The Opportunity

This is a varied position working closely with management and our field technicians. The successful candidate will coordinate service appointments, maintain records, assist with invoicing and accounts receivable, and support day-to-day office operations.

As you learn the business, there will be opportunities to take on additional responsibility and help grow our service operations.

Key Responsibilities

· Schedule technicians and customer appointments

· Maintain service schedules and customer/building records

· Track upcoming and overdue service

· Prepare service reports and calibration certificates

· Follow up on outstanding technician paperwork

· Identify opportunities to add buildings to our service program and follow up with potential and existing customers

· Help increase the number of buildings under Gasonic’ s ongoing service program

· Assist with scheduling and routing improvements

Office Administration

· Answer phones and respond to emails and customer inquiries

· Maintain electronic and paper records

· Process mail, cheques and office documents

· Prepare correspondence and assist with office projects





Invoicing & Accounts Receivable

· Prepare and issue customer invoices

· Review completed service work to ensure it has been invoiced

· Assist with accounts receivable follow-up

· Maintain records in QuickBooks

What We're Looking For

Administrative, office coordination or customer service experience

Strong organizational and time-management skills

Excellent attention to detail

Good written and verbal communication

Strong computer skills and ability to learn new software

Microsoft Office experience; QuickBooks is an asset

Ability to manage multiple priorities and work independently

Reliable, self-motivated and willing to learn

Recent graduates with relevant education and strong organizational and computer skills are encouraged to apply.

The Right Person

We're looking for someone who sees what needs to be done and takes care of it.

Because we are a small company, you must be comfortable working independently, taking initiative and using quieter periods productively to organize records, follow up on outstanding items and improve office processes.

You don't need to know the gas detection industry—we will teach you the technical side of our business.

What We Offer

Full-time, permanent position

Monday–Friday schedule

Established Calgary company with approximately 40 years of experience

Varied responsibilities and chance to learn

Opportunity for increased responsibility as you grow into the role

Competitive salary based on experience and qualifications and a health benefits plan.

How to Apply

Please submit your resume and a brief cover letter explaining why you are interested in the position and what you would bring to Gasonic Group Lt

Expected hours: 40.0 per week

Work Location: In person

📌 Administrative & Service Coordinator (Calgary)
🏢 Gasonic Group
📍 Calgary