Overview

Agriculture in the Classroom-Manitoba (AITC-M) is seeking a highly organized, detail-oriented, and collaborative Finance & Administration Coordinator to join our team.

This full-time position is responsible for the day-to-day bookkeeping, administrative and database functions of the organization. The successful candidate will work closely with the Executive Director, Finance Controller and other members of the AITC-M team to support efficient and accurate financial and administrative operations.

This is a hybrid position, requiring one to two days per week on-site at our office/resource space, with the remaining workdays completed remotely.

Key Responsibilities

Bookkeeping & Finance Administration

- Manage day-to-day bookkeeping activities, including accounts payable and accounts receivable.
- Prepare and process vendor payments and employee expense reimbursements.
- Prepare customer, membership and sponsorship invoices and monitor outstanding receivables.
- Record deposits and other financial transactions in QuickBooks Online.
- Complete monthly bank and credit card reconciliations.
- Maintain accurate and organized accounting records and supporting documentation.
- Support Program Managers with program-related payments, financial updates, and other finance requests as needed.
- Support the Finance Controller with month-end and year-end processes, including audit preparation and required documentation.
- Coordinate with the third-party payroll provider and maintain payroll-related employee information.
- Administer employee benefits and RRSP contributions.
- Assist with routine government filings and other annual financial administration.
- Perform other finance-related duties as assigned by the Finance Controller.

Database & Donor Administration

- Maintain DonorPerfect and other organizational databases, including donor, member, sponsor and stakeholder records.
- Process donation information and issue donation receipts and acknowledgements.
- Maintain accurate and up-to-date database records and supporting documentation.




- Coordinate database information with QuickBooks Online and other organizational records as required.
- Support membership and sponsorship administration.

Administration & Operations

- Monitor general and administrative email accounts and coordinate inquiries with appropriate staff.
- Coordinate office administration, purchasing, mail and general correspondence.
- Assist with travel arrangements and other staff administrative needs.
- Maintain organized electronic records and documentation.
- Assist with Board meeting administration, including preparation and distribution of meeting materials.
- Serve as an administrative contact for external service providers, including IT support.
- Provide general administrative and operational support to the Executive Director and team as required.
- Support maintenance of program and resource database contact information.
- Manage the weekly shipping of program resources and materials.
- Support AITC-M programs, events, resource packing and other in office activities as required.
- Coordinate logistics for staff meetings and other internal meetings, including meeting space and catering arrangements.

Employee Administration

- Coordinate administrative aspects of employee onboarding and offboarding, including system access, equipment and benefits.
- Manage employee timesheets and follow up with employees on missing or incomplete submissions.
- Assist the Executive Director with employee documentation and other HR administration as required.

Qualifications & Experience

- Post-secondary education or training in accounting, bookkeeping, business administration or a related field,



or an equivalent combination of education and experience.
- Minimum 5 years of bookkeeping and administrative experience.
- Strong working knowledge of QuickBooks Online.
- Strong Microsoft Office skills, particularly Excel, Word and Outlook.
- Experience working with databases or CRM systems; experience with DonorPerfect is considered an asset.
- Experience with payroll and employee benefits administration is considered an asset.
- Experience working in a nonprofit organization is considered an asset.
- Valid Manitoba driver’s licence and vehicle is required (mileage reimbursement provided for business use)

Skills & Attributes

- Highly organized with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to accuracy.
- Strong bookkeeping, reconciliation and record-keeping skills.
- Comfortable working with technology and learning different systems and platforms.
- Able to work independently while collaborating effectively within a small team to achieve collective goals.
- Proactive and able to identify and follow up on outstanding items.
- Strong written and verbal communication skills.
- Valuable judgement and ability to maintain confidentiality when handling financial and employee information.
- Collaborative, dependable and service-oriented approach.

Position Details

Position: Finance & Administration Coordinator

Employment: Full-time, 5 days per week

Location: Winnipeg, Manitoba

Work Arrangement: Hybrid - one to two days per week on-site

Reports to: Executive Director

Salary: CAD $55,000 - $62,000 annually

Application deadline: October 9, 2026

AITC-M offers a collaborative work environment, a comprehensive benefits package and the opportunity to contribute to an organization that helps students understand and connect with agriculture and food in Manitoba.

Pay: $55,000.00-$62,000.00 per year

Benefits

- Mileage reimbursement
- Work from home

Work Location: Hybrid remote in Winnipeg, MB (Winnipeg Region)

📌 Finance & Administration Coordinator (Winnipeg)
🏢 Agriculture in the Classroom - Manitoba
📍 Winnipeg