Join the Lanark Community Alliance Team!

Lanark Community Alliance (LCA) brings together Carebridge Community Support, Community Living Association – Lanark County, Tayside Community Residential & Support Options, and Clayton Seniors Housing Corporation, providing developmental services, seniors’ services, affordable housing, and other community-based supports across Lanark County.

We are looking for an organized and proactive Human Resources Coordinator to support day-to-day HR operations across the Alliance. This hands-on role coordinates key processes including recruitment and onboarding, employee records and HRIS, benefits, training and compliance tracking, while also providing scheduling support and backup coverage as needed.

WHAT YOU'LL DO

Human Resources Administration

- Coordinate recruitment processes, including preparing job postings, candidate pre-screening, interview coordination and participation, and hiring documentation.
- Coordinate onboarding for union and non-union employees, including account and system setup, personnel files, orientation and required documentation.
- Coordinate employee changes throughout the employee lifecycle, including transfers, status and position changes, step increases, leaves, returns from leave and departures, ensuring required documentation, approvals and system updates are completed.
- Maintain accurate and confidential employee records and update HR, benefits and other organizational systems as employee information changes.
- Coordinate and track employee training requirements, including required certifications, site familiarization and the master training file.
- Administer employee benefit enrollments, changes and terminations and respond to routine employee questions regarding benefit processes and established plan provisions
- Maintain seniority records and prepare and distribute seniority reports in accordance with established requirements.
- Coordinate internal postings and approved employee changes, including step increases and personal information changes.
- Track time-sensitive employee documentation,



including work permits, and follow up with employees as required.
- Coordinate student placements, including communication with educational institutions, onboarding and scheduling.
- Complete required insurance administration, including driver authorization documentation and annual driver information.
- Participate in Joint Health and Safety Committee meetings as assigned.
- Respond to routine employee HR questions and refer matters requiring interpretation, employee-relations advice or management decisions to the appropriate person.

Scheduling Support & Backup Coverage

- Support the Scheduling Coordinator with routine scheduling administration, including schedule preparation and posting, employee availability, approved time-off requests, absences and schedule changes.
- Maintain accurate scheduling information and communicate relevant employee and staffing changes to Team Leaders and appropriate internal departments.
- Assist with timesheet information verification/input as required and ensure required documentation is forwarded for Team Leader approval and payroll processing.
- Assist in identifying and filling open shifts in accordance with established scheduling procedures.
- Provide backup coverage for the Scheduling Coordinator during absences, vacations, workload demands or other operational requirements.
- When providing backup coverage, respond to scheduling inquiries, address staffing gaps, communicate schedule changes and work with Team Leaders to maintain appropriate staffing coverage.
- Apply established scheduling procedures, organizational policies,



collective agreement provisions and applicable Employment Standards Act requirements within the authority of the position, escalating exceptions or matters requiring interpretation.

WHAT YOU BRING

- Post-secondary education in Human Resources, Business Administration, Office Administration or a related field.
- One to three years of related administrative experience in Human Resources, scheduling or a comparable employee-support environment.
- Experience with recruitment, onboarding, employee records and/or workforce scheduling.
- Proficiency with Microsoft Office and experience using or learning HRIS, scheduling and other administrative systems.
- Experience in a unionized environment and familiarity with collective agreement provisions is an asset.
- Knowledge of developmental services or the not-for-profit sector is an asset.
- An equivalent combination of education and relevant experience may be considered.
- Strong organizational and time-management skills with the ability to manage competing priorities, frequent interruptions and time-sensitive work.
- Strong attention to detail and accuracy.
- Strong interpersonal and communication skills, including the ability to communicate calmly and professionally in challenging situations.
- Sound judgment, discretion and professionalism, including maintaining confidentiality and recognizing when issues require escalation.
- Ability to understand and apply established policies, procedures, scheduling requirements and collective agreement provisions.
- Ability to work independently and collaboratively in a rapid-paced, changing environment.

Mandatory Requirements:

- A Clear Criminal Record Check.

Pay: $53,000.00-$65,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Application question(s):
- This position involves travel within Lanark County and may be based out of Almonte and Perth. Are you willing and available to work at and travel to various locations throughout Lanark County?

Work Location: In person

📌 Human Resources Coordinator (Almonte)
🏢 Carebridge Community Support
📍 Almonte