Freehand Books is looking for a highly organized individual with robust communication skills to join our small team on a full-time basis as

Publishing Assistant . The successful candidate will be responsible for the administrative duties of the press, and will tackle a wide range of tasks to assist the Managing Editor.

Responsibilities include

Provide administration management and support in the following areas:

Create, update and distribute metadata files

Coordinate ebook creation and distribution

Provide administrative support in the areas of editorial, design, production, distribution, rights and translations

Administration of various financial and bookkeeping functions, including processing royalties, entering and preparing monthly sales reports

Complete and submit annual grant applications and reports

Primary point of contact for author communications

Ongoing support, feedback and assistance throughout the publication process

Problem solving and tracking deliverables

Support the marketing and promotion functions at Freehand Books

Prepare pitches for sales conference, festivals, booksellers, media

Prepare and distribute monthly newsletter

Update and maintain website and social media channels

Prepare submissions for various projects and awards





Prepare and send title information sheets and review copies

Event coordination, including book launches, author events and attendance at events as needed

Coordinate advertising content and placement

Skills and qualifications

Strong administration and organizational skills The ability to multi-task and manage competing priorities and deadlines with minimal supervision

Ability to work cooperatively and maintain productive working relationships with multiple partners in a fast-paced environment

Strong creative problem-solving abilities

Strong writing and communication skills

Experience with ONIX, metadata, accessibility standards, CoreSource and other publishing-related digital platforms is an asset

Proficiency in MS Word, Excel, Adobe Creative Suite, Outlook, shared file storage platforms

Familiarity with and/or education in the publishing industry is an asset

Job Title: Publishing Assistant

Position: Full-time, must live in Calgary or Edmonton

Salary: $45,000 per year plus benefits package, two weeks vacation, and time off between Christmas and New Year’s

Report: Freehand Managing Editor

Structure: Hybrid working model

📌 Job Opportunity: Publishing Assistant, Freehand Books (Winnipeg)
🏢 Freehand Books
📍 Winnipeg