Freehand Books is looking for a highly organized individual with strong communication skills to join our small team on a full-time basis as Publishing Assistant. The successful candidate will be responsible for the administrative duties of the press, and will tackle a wide range of tasks to assist the Managing Editor. Responsibilities include:

Provide administration management and support in the following areas:

- Create, update and distribute metadata files

- Coordinate ebook creation and distribution

- Provide administrative support in the areas of editorial, design, production, distribution, rights and translations

- Administration of various financial and bookkeeping functions, including processing royalties, entering and preparing monthly sales reports

- Complete and submit annual grant applications and reports

Primary point of contact for author communications

- Ongoing support, feedback and assistance throughout the publication process

- Problem solving and tracking deliverables

Support the marketing and promotion functions at Freehand Books

- Prepare pitches for sales conference, festivals, booksellers, media

- Prepare and distribute monthly newsletter

- Update and maintain website and social media channels

- Prepare submissions for various projects and awards





- Prepare and send title information sheets and review copies

- Event coordination, including book launches, author events and attendance at events as needed

- Coordinate advertising content and placement

Skills and qualifications

- Strong administration and organizational skills
- The ability to multi-task and manage competing priorities and deadlines with minimal supervision

- Ability to work cooperatively and maintain productive working relationships with multiple partners in a fast-paced environment

- Solid creative problem-solving abilities

- Strong writing and communication skills

- Experience with ONIX, metadata, accessibility standards, CoreSource and other publishing-related digital platforms is an asset

- Proficiency in MS Word, Excel, Adobe Creative Suite, Outlook, shared file storage platforms

- Familiarity with and/or education in the publishing industry is an asset

Job Title: Publishing Assistant

Position: Full-time, must live in Calgary or Edmonton

Salary: $45,000 per year plus benefits package, two weeks vacation, and time off between Christmas and New Year’s

Report: Freehand Managing Editor

Structure: Hybrid working model

📌 Job Opportunity: Publishing Assistant, Freehand Books (Calgary)
🏢 Freehand Books
📍 Calgary