Company Overview

At Sylvite, we’re dedicated to building lasting partnerships by providing exceptional service across agriculture, chemical supply, logistics, and consumer products. With over 40 years of experience, we pride ourselves on expertise, adaptability, and a genuine commitment to our clients and team members. We believe in growing together through collaboration and innovation.

Job Overview The Operations & Administrative Coordinator provides administrative and operational support to the branch, ensuring accurate and timely processing of customer orders, inventory records, receiving and shipping documentation, invoicing, and other operational requirements. This position works closely with Operations, customers, suppliers, drivers, and internal departments to maintain accurate records, support efficient day-to-day operations, and ensure compliance with company processes and regulatory requirements.

What You'll DoAdministrative & Operations Support

- Process and maintain customer and tenant orders and related documentation.
- Enter and update information in company and customer systems.
- Maintain Excel spreadsheets, logs, reports, and tracking records.
- Process purchase orders and other routine administrative requirements.
- Scan, organize, file, and distribute production, receiving, and shipping documentation.
- Provide general administrative support to the Operations Team.
- Provide backup support for Scale operations as required.

Logistics, Receiving & Shipping
- Maintain railcar receiving records, tracking information, and supporting documentation.




- Process Feed and Lime receiving, production, and shipping records.
- Coordinate and maintain Kahler UAN tracking and load setups.
- Support efficient logistics planning and shipment execution.
- Communicate with Operations, customers, suppliers, carriers, and internal departments to ensure information and documentation are accurate and up to date.

Inventory & Recordkeeping
- Maintain accurate inventory, lot, and product traceability records.
- Monitor inventory levels and complete inventory reconciliations.
- Investigate and communicate inventory discrepancies.
- Maintain accurate documentation to support operational reporting and inventory control.

Invoicing & Customer Support
- Provide invoicing and administrative support for branch retail operations.
- Process customer transactions accurately and in a timely manner.
- Maintain supporting documentation for invoicing and customer accounts.
- Assist customers, drivers, and visitors arriving at the site.
- Provide professional front-office and general customer support.

Safety, Compliance & Audit Support
- Support Safe Feed/Safe Food, Health & Safety, and inspection recordkeeping.
- Maintain organized documentation for audits and inspections.




- Assist with audit preparation and ensure required records are complete and accessible.
- Follow company policies, procedures, and safety requirements.

What We're Looking For
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Robust written and verbal communication skills.
- Comfortable using Microsoft Excel, Outlook, and other computer systems.
- Strong data entry and recordkeeping skills.
- Ability to work independently and as part of a team.
- Professional, dependable, and customer-focused approach.
- Ability to identify discrepancies and follow through to resolution.
- Experience in administration, logistics, manufacturing, warehousing, agriculture, or a similar environment is an asset.

Why Join Us?

This is a great opportunity for someone who enjoys a varied role where administration, logistics, inventory, customer service, and operations come together. You'll work with a variety of teams and responsibilities, making this a key support position within the branch.

If you're organized, detail-oriented, comfortable working in a busy operational environment, and enjoy being the person who keeps things running smoothly, we'd like to hear from you!

Pay: $50,000.00-$52,000.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Experience:
- Administrative: 3 years (preferred)
- Agriculture: 1 year (preferred)

Work Location: In person

📌 Operations & Administrative Coordinator (Putnam)
🏢 Sylvite Agri-Services
📍 Putnam