Evergreen Tile & Flooring is a growing commercial tile and flooring contractor serving the Lower Mainland. We work on commercial, multi-family, retail and institutional construction projects.
We are looking for an experienced part-time Bookkeeper / Accounting Administrator to take ownership of our day-to-day bookkeeping, accounts receivable, accounts payable, payroll and financial record keeping.
This position will generally require one regular day per week in our Port Coquitlam office, with some flexibility to handle time-sensitive items or respond to occasional accounting questions remotely during the week.
Responsibilities
- Maintain accurate and up-to-date bookkeeping in QuickBooks Online
- Manage accounts receivable and accounts payable
- Prepare and send customer invoices
- Record payments and maintain accurate customer accounts
- Monitor outstanding receivables and assist with collection follow-ups
- Enter and manage supplier and subcontractor bills
- Review supplier statements and identify missing or incorrect invoices
- Prepare bills and payments for owner approval
- Perform bank and credit card reconciliations
- Process biweekly payroll and maintain payroll records
- Track and organize project-related expenses
- Maintain accurate vendor and subcontractor records
- Assist with GST/PST reporting and bookkeeping
- Keep receipts,
invoices and supporting accounting documentation organized
- Assist with month-end bookkeeping and reporting
- Coordinate with our external accountant for year-end and tax requirements
- Identify discrepancies or missing information and follow up proactively
- Respond to occasional bookkeeping/payroll questions throughout the week
What We're Looking For
- Previous bookkeeping experience
- Strong working knowledge of QuickBooks Online
- Experience processing payroll
- Strong understanding of AR, AP and account reconciliations
- Construction, contracting or trades bookkeeping experience is strongly preferred
- Experience with progress billing, holdbacks, subcontractors and project-based accounting is an asset
- Strong attention to detail and organization
- Able to work independently and take ownership of responsibilities
- Comfortable following up on outstanding items rather than waiting to be asked
- Good written and verbal communication
- Comfortable working directly with the owner of a growing small business
Schedule & Compensation
This is a part-time position expected to average approximately 8–12 hours per week.
The position will generally include one regular day per week in our Port Coquitlam office, with some work able to be completed remotely as required.