Cowichan Tribes Public Works Project Manager Reference No.PW-ADM-PM-0926

PURPOSE

Reporting to the Associate Director of Public Works, the Public Works Project Manager will be responsible for ensuring the successful completion of assigned department projects. The purpose of the position will be to oversee all aspects of assigned projects from initiation to completion; ensuring projects are completed on time, within budget, and according to specified requirements.

Key responsibilities include planning & organizing, team coordination, resource management, risk management, monitoring & reporting quality control and stakeholder communication. This is a full-time permanent position that is required to work in the office, remotely, and with moderate travel required.

COMPENSATION AND BENEFITS

Cowichan Tribes offers an excellent benefit and pension plan available after successful completion of the probationary period. The position includes paid training, paid vacation and paid sick leave. Depending on experience, the position starts at $56.15-$60.15 per hour ($102,197.43 - $109,476.89 annually).

Planning and Organizing

Define the project's scope, objectives and goals

Direct all phases of the projects, ensuring delivery on time, within scope and budget

Identify and allocate necessary resources, such as personnel, budget and tools

Integrate climate resilience, aquatic habitat protection and cultural values into infrastructure design and delivery

Navigate permitting and regulatory processes (e.g., DFO, FNHA, CVRD, ECCC.)

Establish a clear project plan that includes dependencies and critical path

Other related duties as required

Team Coordination

Identify and onboard external consultants, contractors and third-party vendors based on project needs

Clearly define roles and responsibilities for each external partner involved in assigned project

Facilitate effective communication between the project team and external partners; ensuring alignment on project objectives

Coordinate and manage the workflow between consultants, contractors and any internal team members to ensure smooth collaboration

Monitor progress and ensure that external partners are meeting their deadlines and deliverables

Foster a collaborative environment and address any issues or concerns that arise between internal team members and external partners

Ensure that all team members, including external partners, have access to necessary project information and resources

Other related duties as required

Resource Management

Ensure that all necessary resources (e.g., manpower, technology, budget)



are available and properly allocated

Track resource usage to prevent overuse or shortages

Monitor project budget, ensuring financial resources are used efficiently

Adjust resource allocation as needed to meet project demands

Identify and resolve any resource-related conflicts or constraints

Other related duties as required

Risk Management

Identify potential risks (e.g., financial, technical, operational) early in the project

Assess the likelihood and impact of each risk

Develop risk mitigation strategies and contingency plans

Monitor risks continuously throughout the project and adjust plans as necessary

Address and resolve issues that arise in a timely manner to minimize project impact

Other related duties as required

Monitoring and Reporting

Track the progress of the project against predefined milestones and timelines

Use tools (e.g., Gantt charts, project management software) to monitor project status

Identify any delays, bottlenecks, or deviations from the project plan

Provide regular progress updates to stakeholders, clients, external partners and team members

Adjust the project plan based on performance data and feedback

Other related duties as required

Quality Control

Establish quality standards for the project deliverables

Ensures that Cowichan Tribes financial policies and procedures are adhered to

Monitor project deliverables to ensure they meet quality criteria

Implement quality assurance processes, such as testing or reviews

Address any defects, errors or gaps in deliverables.

Ensure that the final product or result meets stakeholder expectations and requirements

Other related duties as required

Stakeholder Communication

Identify key stakeholders and understand their needs, interests and expectations

Set up regular communication channels with stakeholders (e.g., email, meetings)

Provide clear, consistent and transparent updates to stakeholders

Manage stakeholder expectations by addressing concerns and providing solutions

Ensure alignment between stakeholder goals and the project’s objectives throughout project lifecyc le

Other related duties as required

EDUCATION AND EXPERIENCE: (please attach all required documents)

Bachelor’s Degree in Engineering,



Environmental Science, Natural Resources, First Nations Studies, Public Administration, Business Administration, or other related field required

Minimum 5 years’ experience with progressively more management responsibilities and related project management experience required

Demonstrated experience managing multi-stakeholder projects involving environmental and regulatory processes required

Experience overseeing budgets and completing reports required

Experience with project documentation (e.g., contracts, project charters, status reports) required

Experience with stakeholder communication and negotiation.

Experience identifying, assessing, and mitigating project risks, including technical, financial, and operational risks

Experience working in a First Nations community and a willingness to learn about culture, customs, and traditions of Cowichan people

Project Management Professional (PMP) designation preferred

Satisfactory Criminal Record Check required

Valid BC driver’s license, satisfactory driver’s abstract and reliable vehicle required

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of Cowichan Tribes internal departments and programs

Knowledge of Cowichan culture, customs and traditions

Knowledge of federal, provincial, municipal and First Nations government and services

Knowledge of budgeting and cost management tools

Proficiency with project management methodologies

Familiarity with contract management, including vendor agreements, service-level agreements (SLAs) and intellectual property considerations

Solid understanding of environmental permitting and compliance in British Columbia

Ability to create, manage and track project schedules using tools like Microsoft Project, Trello, Asana or Wrike

Comfortable using collaboration tools (e.g., Webex, Zoom, Microsoft Teams) to maintain communication with remote teams and contractors

Understanding of budgeting and financial forecasting

Strong verbal and written communication, including the ability to tailor messages to various stakeholders.

Ability to lead virtual and in-person meetings, facilitate discussions and resolve issues

Skilled in writing clear and concise reports, presentations and updates for stakeholders

Strong influence skills to guide, align and motivate external partners, contractors, and consultant

Proficient in setting priorities, multitasking and meeting deadlines from multiple external partners and internal teams

Strong decision-making skills to address challenges that arise during project execution

📌 Public Works Project Manager (Chemainus)
🏢 Cowichan Tribes
📍 Chemainus