Position Title: Accounting & Executive AssistantStatus: Union ExemptReports to: Accounting ManagerHours: 28/weekWage range: $30 - $35 (based on experience)Application Due Date: Tuesday, September 8, 2026 at 11:59pmStart Date: September 282026 (tentative)Role Summary:The Accounting & Executive Assistant provides support to theAccounting Manager and Management Team with specific attention on Data andProject Management support, Accounting/ Human Resource Support, Privacy,Facilities support, Communication and Scheduling. This is an in-person positionat our Cedar Hill Rd office.This is a union-exempt position. This job will require somesupport of BCGEU union staff and procedures that reflect our organization'sCollective Agreement.Please note that this is a Bona fide position, and is open toWomen, Trans, Two-Spirit and Gender Diverse applicants. We are a team ofgrowing diversity and encourage applications from members of marginalizedgroups, Indigenous persons, racialized persons, persons with disabilities,LGBQT2S+ persons and others with the skills and knowledge to engageproductively with diverse communities.PhilosophyUnderstanding and alignment of the Victoria Sexual AssaultCentre's vision, mission, agency goals, policies and prioritiesSupporting the development and implementation of internal policiesand procedures; Promoting and supporting an environment promoting self-care,wellbeing, and work-life balance.DUTIES AND RESPONSIBILITIES:Accounting/Human Resource SupportMaintaining detailed tracking of VSAC grants and budgets acrossdepartmentsPosting payables and other transactions to the general journalusing accounting software (Sage); Submitting remittance reports to the Municipal Pension PlanPosting and reconciling banking transactionsProcessing and generating bi-weekly company payroll (Payworks); Gathering reporting information for monthly union duesAdministrative support of interviews,



the collection and storingof interview forms and other hiring documents, and performing reference checks; Supporting hiring procedures by sending and collecting paperworkfor new hires, including HR documents, orientation plans and providing supportwith exit interviews when neededSupporting orientation of new staff to benefits program, pensionprogram and organizations HR platform as well as supporting existing staff withquestions about benefits, pension and HR platformWeekly, monthly and quarterly reports related to benefits,pensions, accruals and HR proceduresAnswering or routing HR and staffing questions and supportingmanagers with complex HR and staffing challengesCalculating and reporting bi-monthly accruals to all staffSourcing and scheduling training and educational opportunities forall staffData/Project Management SupportDocument creation for new and ongoing projects, monitoring andupdating progress; Project supportthrough data collection, budget maintenance, andstaff hours tracking; Supporting effective and efficient communication with staff acrossprojects and stages; Develop detailed records and progress reports of current and ongoingprojects.Communication and SchedulingSupporting information flow across the organization through clearand timely communication; Responsible forcollecting information and circulatingorganizational weekly update; Taking notes and scheduling meetings; Support with monthly and annual reporting for Management and the Boardof DirectorsFacilities and AdministrationActs as organization Privacy Officer (training provided); Support with operational facility needs, scheduling contractorsand coordinating invoice payment with accounting department; Responsible formonthly supply refills for office; Contributes to a safe and healthy workplace for all employees andvolunteers with attention to the emotional labour required when working intrauma and with an anti-oppressive lens; OtherPerforms other related duties as requested by the AccountingManager, Executive Director, management team and/or Board of Directors.QUALIFICATIONS:Education, Training and ExperienceDegree in business, communication, project management, humanresources or other relevant field. A combination of equivalent experience andtraining may be considered; At least five years of recent administrative experience; Demonstrated experience in collaborative projects; Demonstrated experience in project planning; Demonstrated computer competency with the Microsoft OfficeEnvironment (Including Excel, Word, and Outlook), databases, schedulingsoftware, and social media; Previous bookkeeping/ payroll experience is an asset; Previous experience in the non-profit social services sector anasset; Previous experience in work related to trauma and social justicean asset; Previous experience in a unionized environment is an asset; A criminal records check will be required for this position.Skills and AbilitiesOpen and collaborative, creatively adaptive; Excellent verbal and written communication skills; Ability to thrive in a team setting; Ability to workautonomously and with initiative; Ability to handle confidential information with a high level ofdiscretion, sensitivity and professionalism; Ability to prioritize and work through interruptions; Organized and meticulous; Critical thinking and problem-solving skills; Ability to balance relationship building with task completion.

📌 Accounting & Executive Assistant (Victoria)
🏢 Victoria Sexual Assault Centre
📍 Victoria