SummaryThe Property Administrator provides administrative and coordination support to Realterm's Property Management team for the Canadian portfolio. This role supports property documentation, vendor follow-up, tenant communications, invoice and expense processing, travel coordination, and general administrative tasks. The position also provides backup reception support when required.Essential Duties and ResponsibilitiesProvide general administrative support to Property Managers and the broader Property Management teamAssist with organizing, maintaining and updating property files, contracts, certificates of insurance, tenant records, tenant correspondence and vendor documentationPrepare, track and follow up on vendor purchase orders, contracts, renewal documents, cancellation notices, signature requests and reportsCoordinate vendor documentation and follow-up, including insurance certificate renewal requests, service-related inquiries and administrative updatesPrepare and distribute tenant notices, parking letters and other tenant/property-related correspondenceMaintain building inspection records, reports, utility folders, and other property-related documentationAssist with tracking deficiencies, confirming completion of work and completing related administrative follow-upAssign parking stickers and access codes, process related monthly charges and respond to routine tenant parking/access requestsMaintain codification information, property contact lists, emergency contact lists and other reference materialsSupport invoice corrections, invoice coding and invoice entry into PayscanPrepare weekly check registersProcess executive expenses and expense reports, as neededProvide backup reception coverage, including greeting visitors, directing calls, and coordinating and receiving deliveries.Coordinate travel arrangements for team members, including flights, hotels and conference reservations, as requestedProvide filing, retrieval, scanning,



digital filing and general administrative supportPerform other administrative tasks and ad hoc projects in support of the Property Management teamCompetenciesAccountabilityCharacter, Trust, IntegrityPlanning, Decision-Making & InitiativeDevelopment & LearningCollaboration, Communication & TeamworkQualificationsStrong administrative, organizational and follow-up skills.Comfortable working with documents, spreadsheets, invoices, vendor records and routine office systems.Proficient with Microsoft Office. Experience with Yardi is an asset but not required.Clear verbal and written communication skills and a professional, service-oriented approach.Comfortable communicating with tenants, vendors and internal team members in a client-facing environment.Strong French communication skills are required. English communication skills are also required for this role, as the position involves regular communication with tenants, vendors and internal stakeholders located outside Quebec.Able to manage multiple administrative priorities, follow instructions carefully and ask questions when clarification is needed.Detail-oriented, reliable and comfortable supporting a team in a fast-paced office environment.Education and/or ExperienceHigh school diploma or equivalent required; college coursework or adiploma in administration, office management, real estate, accounting or a related field is an asset.One to two years of administrative, office coordination, property administration, accounting support or related experience preferred.Candidates with solid administrative potential and limited direct property management experience will be considered.Work EnvironmentThe position will work in a general office setting and may require travel, up to 10% of time annually, to remote office and property locations based on organizational/business needs.Physical DemandsMust be able to remain in a stationary position for most of the workday, sit at a desk and consistently operate a computer. The person in this position must be able to access file cabinets and use standard office equipment. On occasion, they may need to lift boxes of up to 10 lbs.

📌 Property Administrator (Dorval)
🏢 Realterm
📍 Dorval