Job Description – Administrative AssistantJob Description:Sky Sight Inc. is seeking a highly organised and proactive Administrative Assistant to join our team on a full-time, permanent basis.This is an early-career, client-facing role requiring strong communication and organizational skills, attention to detail, and a high level of professionalism. The position involves office administration, operational support, and basic bookkeeping, with opportunities to take on increased responsibility and support additional areas of the business over time.Key Responsibilities:Serve as the first point of contact for clients, partners, and incoming inquiries (phone, email, and in-person)Greet and welcome clients and visitors, offering refreshments including coffee, tea, and other beveragesMaintain a professional and organized office environment, including preparing meeting rooms,managing mail and deliveries, and office suppliesManage calendars, schedule appointments, meetings, and site visits, and coordinate team members using project management softwareTake meeting notes and track action items as requiredMaintain organized physical filing systems, digital project file organization, and maintaining document naming standardsSupport bookkeeping functions including preparing and tracking estimates, quotes, invoices, purchase orders, and payment receipts; assist with monitoring billable hours and preparing summary reportsSupport the preparation and coordination of proposals and service agreementsAssist in creating presentations, marketing materials, and graphicsAssist in coordinating and scheduling content across social media, email marketing, and website channelsMaintain strict confidentiality when handling sensitive client information, financial data, contracts, and personnel mattersRequirements:University degree or three-year college diploma in Business Administration, Commerce, Communications, Marketing, Management, Architecture, Architectural Technology, Interior Design,



Engineering, or a related field1+ year of experience in an administrative, customer service, office support role, or equivalent professional experienceProficient in Microsoft Office 365 (Word, Excel, Outlook, Teams) and Adobe Acrobat ProStrong written and verbal communication skillsHighly organized with robust attention to detailPolished, professional, and client-focused, with robust interpersonal skills and the confidence to communicate with clients, consultants, and business professionals.Demonstrated ability to handle confidential information with discretionAbility to manage multiple tasks and competing priorities in a fast-paced environmentWillingness to work flexible hours occasionallyAssets:Experience or educational background in architecture, engineering, construction, or a related AEC fieldExperience with project management softwareExperience with financial administration and accounting - bookkeeping, invoicing, estimates, or payment tracking - using any relevant softwareProficiency in Adobe Creative Suite or similar graphic design toolsExperience with social media management and digital marketing platformsAbout Us:Sky Sight Inc. is an AEC consulting firm providing building design, engineering, building measurements, geospatial, surveying, and advisory services across residential, commercial, industrial, and mixed-use projects. Registered as a BCIN Design Firm with the Ministry of Municipal Affairs and Housing, we deliver practical, well-coordinated solutions through modern workflows, BIM, and advanced site data - in a collaborative, fast-paced environment where every team member is encouraged to contribute meaningfully from day one.Salary: $50,000 per year, plus bonusExtended Health, Dental, and Vision BenefitsLife and Critical Illness CoverageRRSP MatchingTeam events and company activitiesSignificant professional growth opportunities within a fast-growing firmLocation:In-person at our Burlington office: 3325 Harvester Road, Unit 11, Burlington, Ontario, L7N 3N2.

📌 Administrative Assistant (Burlington)
🏢 Sky Sight
📍 Burlington