We are seeking a highly organized and proactive Accounts Receivable & Client Services Coordinator to join our team.

The ideal candidate will take ownership of billing accuracy, assist in operational planning, and serve as a central point of coordination between customers, vendors, site staff, and management.

Responsibilities

Financial Operations & Oversight

- Manage the full accounts receivable cycle, including invoice preparation, posting, and revenue tracking in QuickBooks
- Monitor aging reports and proactively follow up on outstanding accounts
- Reconcile customer accounts and supplier invoices to ensure accuracy
- Assist with month-end reporting and provide financial summaries to management
- Identify discrepancies and recommend corrective actions

Quoting & Project Administration

- Prepare and review customer quotes for accuracy and completeness
- Coordinate with management and site staff to confirm scope, pricing, and timelines
- Track quote approvals and ensure proper documentation prior to invoicing
- Maintain accurate job logs and work tracking systems

Purchasing & Vendor Management

- Manage material ordering for scheduled projects
- Negotiate with suppliers on pricing and availability when required
- Track deliveries and ensure materials align with project timelines
- Maintain organized purchasing documentation and cost tracking

Customer Service & Client Relations

- Serve as the primary point of contact for customer inquiries regarding billing,



quotes, project status, and services
- Respond promptly and professionally to customer questions, concerns, and requests
- Resolve customer issues efficiently while maintaining positive relationships
- Communicate project updates, timelines, and documentation requirements to clients
- Support client onboarding and ensure accurate setup of customer records
- Maintain detailed records of customer communications

Process Improvement & Office Support

- Review existing administrative and billing procedures and recommend improvements
- Ensure processes are documented and consistently followed
- Serve as a resource for internal coordination between departments
- Support the Office Manager with operational planning and reporting

Key Competencies

- Solid proficiency in QuickBooks Online & Microsoft Excel
- High level of accountability and ownership
- Excellent organizational and time-management skills
- Ability to analyze financial information and identify issues
- Strong communication skills
- Problem-solving mindset with attention to detail
- Ability to prioritize and manage multiple responsibilities independently

Job Type: Full-time Pay: $43,350.85-$66,079.62 per year

Benefits

- Paid time off

Experience:
- Accounts receivable: 2 years (required)
- QuickBooks: 2 years (required)

Location:
- North York, ON M3J 3G8 (required)

Work Location: In person

📌 Accounts Receivable & Client Services Coordinator (North York)
🏢 Five Star Contracting
📍 North York