Job Summary

We are seeking a dynamic and highly organized Full-time Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional support across departments. Your proactive approach, excellent communication skills, and attention to detail will help keep our office running efficiently and foster a welcoming environment for clients and staff alike.

This position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant, fast-paced organization.

Duties

- Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and compliance with record retention policies
- Provide exceptional customer service by addressing inquiries, supporting client needs, and offering friendly assistance at all times
- Assist with appointment scheduling, calendar management, and coordination of meetings or events
- Support clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Handle basic office duties including supply inventory management, photocopying, scanning, and maintaining a clean work environment

Qualifications

- Proven clerical experience with solid organizational skills in an office setting
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools




- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent data entry skills with high accuracy and attention to detail
- Strong phone etiquette skills with experience managing multi-line phone systems
- Previous medical or dental office experience is a plus, especially familiarity with front desk operations in healthcare environments
- Demonstrated ability to multitask efficiently while maintaining professionalism under pressure
- Exceptional proofreading skills to ensure error-free documents and correspondence
- Customer service orientation with a friendly, helpful attitude
- Knowledge of office equipment such as fax machines, scanners, and photocopiers is preferred

Join us in this engaging role where your organizational talents will shine! We value energetic professionals who thrive in collaborative environments and are eager to support our team’s success. This full-time position provides a rewarding opportunity to grow your administrative career while making a meaningful impact every day.

About Pivot Point Family Growth Centre:

For almost 20 years, Pivot Point Family Growth Centre has been providing services to children and adults with Diverse Abilities, as well as services to their family members and other service providers throughout the province of British Columbia.Pivot Point specializes in intensive therapeutic interventions for children, teens and adults with Diverse Abilities. We implement individualized behaviour intervention plans to enhance their success at home, school and in the community.

Through innovative business practices and heartfelt focus on creating meaningful change, Pivot Point leads the way towards reaching a higher quality of life for our clients, staff and community partners.

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Administrative Assistant (Full-time) (Mississauga)
🏢 Pivot Point Family Growth Centre
📍 Mississauga