Status:

Permanent Full-Time Position

Location:

Slave Lake

Competition #:

NLC-2326

Open To:

All Applicants

Date Posted:

September 25, 2026

Closing Date:

October 11, 2026 - 11:59pm

Job Start Date:

October 26, 2026

Compensation Rate:

Salary: $54,012 to $66,276 per year

Hours Per Week:

36.25

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy! Northern Lakes College has the following Permanent Full-Time Position available:

Administrative Assistant, Senior Director, Facilities & Ancillary Services

Salary: $54,012 to $66,276 per year

Location: Slave Lake

October 26, 2026

Qualifications:

- College Certificate in Office Administration
- Three (3) to five (5) years of related experience
- Strong computer skills in Microsoft Office Suite including Word, Excel, and Outlook
- Excellent customer service and organizational skills
- Ability to work in a fast-paced workplace




- A clean vulnerable sector criminal record check prior to commencement
- A valid Class 5 driver’s license
- A combination of education, training and experience may be considered

Assets:

- Experience in a Human Resources environment
- Finance experience with Account Receivable/Account Payable
- Experience with a Computer Maintenance Management Software (CMMS) is preferred

Nature and Scope of Work: Reporting to the Senior Director, Facilities & Ancillary Services, this position is responsible for administrative support to facilities and all college program areas utilizing facility services.

Duties and Responsibilities:

Reception and Front‑Line Support

- Direct calls to the appropriate staff (must know the duties of others in college)
- Answer basic inquiries from staff, students, sponsors and the public through in person interactions, on the phone or by email
- Sort and properly distribute the incoming and outgoing mail
- Represent the Facilities area at meetings such as the workflow meetings and committee meetings
- Assist with shipping & receiving

Administrative and Office Operations

- Acquisition of supplies for program areas including preparing the purchase orders and ordering of the supplies
- Keeping an inventory of basic office supplies
- Properly code invoices for signature, generate purchase orders, monthly credit card reconciliations and dispatch invoices
- Filing information in a manner consistent with the College Records Management procedures
- Ensure confidentiality of all documents




- Operate and maintain the office equipment including but not limited to fax, photocopier, scanner, telephone via Teams, and printer
- Produce word processing, spreadsheet, and database documents for the Director and program areas
- Record and distribute minutes from meetings (meeting for staff and those required by the Director)
- Maintain service records and vehicle logs for fleet and assigned vehicles

Financial and Contract Administration

- Provide direction and support to all Facilities Administrators
- Data entry and report retrieval from applications used by Facilities such as E‑compliance, CMMS, VFA, and Agresso
- Other duties as required from time to time including but not be limited to, covering off on the Facilities Helpdesk, resident check in‑out, report preparation, room/space bookings

Skills/Knowledge:

- Time Management Skills
- Good computer knowledge, especially Microsoft Office Suite including Outlook
- Keyboarding skills of 40+ wpm
- Excellent communication skills, both verbal and written
- Good proofreading skills
- Knowledge of purchasing procedures
- Knowledge of College policies, procedures, and regulations

Contacts (Internal and External):

- College community
- Other colleges
- Vendors and suppliers
- Government agencies

The Successful candidate must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement. This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Please submit a resume quoting the reference number NLC-2326 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3 or by Fax: (phone hidden)

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

📌 Administrative Assistant, Senior Director, Facilities & Ancillary Services (Great Slave Lake)
🏢 Northern Lakes College
📍 Great Slave Lake