Overview

Join our dynamic team as an Administrative Specialist and become the backbone of our office operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing details, and excels at providing exceptional customer support. As an essential part of our organization, you'll manage a variety of administrative tasks, ensuring smooth daily operations and a welcoming atmosphere for clients and staff alike.

Your proactive approach and strong organizational skills will help us maintain efficiency and professionalism at every turn.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records
- Handle filing systems—both digital and physical—to ensure easy retrieval of documents and compliance with record-keeping standards
- Provide excellent customer service by supporting clients, vendors, and team members with courteous communication and timely assistance
- Assist with bookkeeping activities such as invoicing, billing, and basic financial record management using QuickBooks or similar software
- Support medical or dental office functions by managing appointment scheduling, patient records, and related clerical duties
- Proofread correspondence, forms, and reports to ensure clarity, accuracy, and professionalism in all communications

Experience




- Proven clerical experience in an office setting, demonstrating strong organizational skills and attention to detail
- Familiarity with office software including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Docs), and QuickBooks for bookkeeping tasks
- Prior experience in customer service roles with excellent phone etiquette and interpersonal skills
- Ability to perform data entry efficiently while maintaining high accuracy levels
- Experience working in medical or dental offices is a plus, especially in roles such as dental receptionist or administrative support in healthcare environments
- Strong computer skills with the ability to adapt to various software platforms and multi-line phone systems
- Demonstrated organizational skills with the ability to manage filing systems, proofread documents, and support multiple administrative functions effectively

About OLIVĒTTE OLIVĒTTE is a up-to-date Pan-Mediterranean bakery café that brings people together through exceptional sourdough craft, vibrant regional flavours, and warm, genuine hospitality.

We are committed to thoughtful ingredients, artisanal techniques, and creating a welcoming space that nourishes our community every day.

Our vision is to become Ontario's most inspiring modern Pan-Mediterranean bakery café—setting a recent standard for quality, warmth, and cultural expression while growing into a multi-location destination brand that shares our passion for the craft.

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Administrative Specialist (Brampton)
🏢 OLIVĒTTE - Bakery u0026 Cafe
📍 Brampton