Competition Number: REQ 7337TITLE:Executive Assistant, President’s Office, and Board AdministratorDIVISION:Office of the PresidentSALARY:Payband 9, $82,900 to $97,580 annuallyHOURS PER WEEK:37.5LOCATION:185 Queens Quay EastWORK MODALITY:On-site (4 days a week, Hybrid 1 day a week)STATUS:AdminContractVACANCY:ReplacementEFFECTIVE DATE:July 2026 to January 2028CLOSING DATE:Open until filled.Equity StatementGeorge Brown Polytechnic is committed to creating and sustaining an equitable and inclusive learning and working setting. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.Position DescriptionReporting to the Manager of Operations/Chief of Staff in the President’s Office, the Executive Assistant & Board of Governors Administrator provides senior‑level administrative and operational support to the President’s Office and the Board of Governors Secretariat. The incumbent serves as a key liaison between the President’s Office, Board members, senior leadership, staff, external partners, and the broader community, ensuring effective coordination of executive operations, governance activities, communications, and special initiatives.Key ResponsibilitiesAdministrative CoordinationProvides comprehensive executive and administrative support, including preparing high‑quality documents and presentations, coordinating meetings and committees, managing schedules and travel logistics, and ensuring timely communication and follow‑up on key actions and priorities.Supports day‑to‑day office operations by responding to inquiries, troubleshooting administrative and technology‑related issues, guiding staff on policies and procedures, implementing administrative processes, and exercising discretion in handling confidential and sensitive matters while keeping leadership informed of emerging issues.Events, Executive Coordination & Operations SupportProvides logistical and coordination support for the President’s meetings, events, VIP visits, retreats, and special engagements, including preparing briefing materials, coordinating supporting documentation, monitoring scheduling conflicts, and ensuring the President is informed and prepared for all engagements. Acts as backup support for calendar and scheduling coordination, as required.Collaborates with internal and external partners, including Marketing & Communications, to support event promotion, invitations, travel, catering, budgets,



and overall event execution. Maintains the master events calendar and supports the Chief of Staff in advancing President’s Office initiatives and projects.Communications, Information Management & Administrative SupportPrepares and coordinates briefing materials, correspondence, presentations, agendas, minutes, and follow‑up actions related to the President’s Office and assigned committees.Maintains digital filing and reference systems and supports records and information management practices. Assists with the implementation and maintenance of operational policies, procedures, projects, and initiatives to support efficient and effective President’s Office operations in alignment with institutional priorities.Oversees administrative coordination of the President’s Office budget, including expense tracking, invoice processing, accounts payable, preparation of quarterly reports, and regular updates to the Chief of Staff regarding budget status and financial activities.Board of Governors AdministrationProvides end‑to‑end administrative support to the Board of Governors and its committees by coordinating agendas, preparing and distributing meeting materials, drafting reports and briefing notes, attending meetings, and maintaining accurate records, minutes, and official documentation.Supports effective Board operations and governance by managing schedules and calendars, maintaining the Board portal and public website content, coordinating leadership interactions, providing technical meeting support, and ensuring compliance with applicable policies, bylaws, and governance standards.Oversees Board‑related budgeting and financial administration, including expense tracking, invoice processing, accounts payable, quarterly reporting, and year‑end reconciliation.Educational and Experience RequirementsThree‑year Diploma or Degree from a recognized post‑secondary institution in Business Administration or an equivalent.A minimum of five (5)



years’ progressive experience in an administrative role in a diverse environment; experience in a senior‑management or executive environment would be an asset.Previous project and event management/coordination and budget management experience required.Demonstrated familiarity with managing broad‑ranging, sensitive issues, understanding their implications and developing practical solutions.Experience supporting senior‑level executives and dealing effectively with community members, stakeholders, staff, and students with sensitivity to issues of diversity.Experience with board protocols, policies, by‑laws, governance and related legislation.Progressive administrative, financial and project management experience in a large, complex preferably unionised environment.Skills and AttributesHighly developed verbal and written communication skills, strong analytical, consulting, customer service, and interpersonal skills; ability to apply guidelines and procedures.Highly developed computer skills, including demonstrated experience in a wide range of software applications to produce correspondence, reports, etc. and electronic administrative systems (voice mail, email, etc.).Highly developed organisational skills and proven ability to prioritise competing deadlines, and work independently, accurately and with discretion, using own initiative.Demonstrated commitment to uphold the Polytechnic’s priorities on diversity and equity.Willingness to work extended hours periodically as required.Interview ProcessThe interview process may consist of a practical skills component.Accommodation StatementGeorge Brown Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact [email protected] confidentially.Recruitment PolicyGeorge Brown Polytechnic maintains a no‑fee recruitment policy. At no time will George Brown request payment, fees, or financial information from applicants as part of the recruitment or hiring process.Notice Regarding Employment Postings and Recruitment FraudIf you become aware of any job postings or employment opportunities advertised on external websites that are not currently listed on George Brown Polytechnic employment website, please report them to [email protected] Required NoticeApplicants are advised to remain vigilant of recruitment‑related scams and to rely only on official George Brown communications and postings published on our official employment website.#J-18808-Ljbffr

📌 Executive Assistant, President’s Office, And Board Administrator - C$82,900 - C$97,580 A Year (Winnipeg)
🏢 George Brown Polytechnic
📍 Winnipeg