We’re hiring: Event Coordinator | Vancouver, BC

Carly Johnstone Project Management Inc. is looking for a Part-Time / Project-Based Event Coordinator to join our team and support planning and event execution across the greater Vancouver area.

From conferences and corporate events to retreats, galas and special events, this is a hands-on role for an energetic, motivated and detail-oriented person who loves being part of the action, thrives in a fast-paced environment and genuinely enjoys making events come together.

You might be the person who notices the little things others miss, jumps in when something needs to get done, and is always looking for the next thing they can take off the team's plate.

What you’ll be doing:

- Support the planning and coordination of events, including preparing event specifications, production schedules, staffing plans, floor plans, run-of-show documents, and supplier briefings
- Coordinating with vendors, venues, suppliers and event partners
- Supporting registration, guest experience, materials, signage and other event needs
- Assisting with event setup, onsite coordination and tear-down
- Helping ensure event details are executed smoothly and to a high standard
- Supporting project administration, including budget tracking and expenses
- Working collaboratively with our team and taking ownership of assigned tasks
- Maintain accurate and organized digital project files
- Assist with final reconciliations, post-event reporting and project closeout

What we’re looking for:





- Minimum two years of previous experience in event coordination, hospitality, conferences or a related field
- A valid B.C. driver's license is required
- A proactive, “let’s figure it out” attitude
- Experience with event registration platforms and/or project management tools is an asset
- Ability to work under minimal supervision, complemented by strong personal initiative and project management skills
- A practical, solutions-focused approach and the ability to remain composed under pressure
- Comfort working with project budgets, spreadsheets and financial information
- Strong communication and interpersonal skills
- Comfortable juggling multiple priorities and working to deadlines
- Qualified, personable and confident working with clients, vendors and event teams
- Someone who brings positive energy to a team and enjoys working with people
- Available for onsite event work, including occasional early morning, evening and weekends
- Based in the Lower Mainland/Vancouver, BC

This is a part-time, project-based opportunity, with hours varying depending on our event schedule. It’s a great opportunity for someone who wants to build their event experience, work alongside a seasoned team and get real hands-on exposure to the planning and execution of a wide range of events. If you’re someone who is curious, motivated, organized and ready to roll up your sleeves, we’d love to hear from you!

Pay: From $30.00 per hour

Work Location: Hybrid remote in Vancouver, BC

📌 Event Coordinator (Vancouver)
🏢 Carly Johnstone Project Management
📍 Vancouver