Reports to: Cameron Wyatt, REALTOR® / Owner-Operator

Entities supported: Farmland Realty Group (real estate practice, RE/MAX Crown Real Estate) and Firesky Resorts Ltd.

Location: Lumsden, SK— in-person, with occasional rural site travel

Status: Part-time — 6 hours per day, Monday to Friday (20 hrs/week); set schedule by mutual agreement

Compensation: Hourly rate — $22.50 / hour

Position Overview

This is a part time, set-hours role: six hours a day (Monday through Friday) at times agreed with the owner. Within that window, the Executive Assistant is the connective tissue between the owner and everyone else the business depends on — clients, brokerage staff, legal counsel, and others. A defining part of the job is representing the owner professionally in ongoing contact with people and organizations outside the business, so that deadlines and follow-ups with those outside parties never slip.

The right person is organized enough to run several active files at once inside a fixed daily window, discreet enough to be trusted with financial, legal, and personal information, and confident enough to correspond directly with professionals on the owner’s behalf.

Farmland Realty Group is a real estate practice brokered by RE/MAX Crown Real Estate, specializing in providing REALTOR® advisory services to farmland clients. In addition, Firesky Resorts Ltd is a seasonal RV resort at Rowan’s Ravine Provincial Park existing of 88 occupied campsites, with expansion plans to 125 campsites. One owner-operator runs both, which means priorities sometimes shift and the business depends on an Assistant who can keep transactions, correspondence, and outside relationships organized without close supervision.

Key Responsibilities

1. Real Estate Transaction & Listing Support

- Assemble and proofread listing documentation, CMA packages, and marketing materials ahead of agent review
- Enter and maintain listings in MLS® / Matrix; keep listing data, photos, and status current
- Track key contract dates — condition removal, deposit deadlines, possession — and flag them proactively
- Coordinate deposit-to-trust handling with RE/MAX Crown Real Estate within required timelines
- Prepare client-facing correspondence (offer summaries, thank-you notes, closing packages) in the brand voice,



prior to agent review.
- Schedule showings, inspections, and signings, and confirm attendance with all parties

2. Owned Real Estate Properties

- Assist with the day-to-day operations of Firesky Resorts Ltd (www.firesky.ca) and management of a 6,240 SF Office over Retail Building.
- Manage tenant and prospective-tenant correspondence during the operating season
- Track License to Occupy (LTO) agreements, renewals, and compliance notices
- Maintain the seasonal compliance calendar (park authority requirements, inspections, insurance renewals)
- Coordinate scheduling and invoicing with resort vendors and service providers

3. Marketing & CRM Management

- Maintain the content calendar and schedule social media posts.
- Coordinate production of listing packages, signage, and other marketing materials
- Keep the CRM up to date with leads, follow-ups, and campaign status
- Support basic domain, email, and Google Workspace administration for the businesses.

4. External Professional Liaison A defining part of this role is representing Cameron in day-to-day contact with the people and organizations the business relies on outside its own walls. The Executive Assistant is expected to build working relationships with these contacts, track open items with each of them, and keep the owner briefed, rather than simply forwarding messages.

- RE/MAX Crown Real Estate brokerage administration — trust deposits, brokerage paperwork, and compliance items
- Legal counsel — scheduling, document routing, and follow-up on outstanding items
- Accountant / bookkeeper — receipts, invoices, and recurring reporting deadlines
- Marketing, creative, and other outside contractors — project tracking and invoice coordination

5. Executive & General Administrative Support

- Manage Cameron’s calendar, meeting prep, and correspondence within the daily work window




- Maintain filing systems (digital and physical) for contracts and compliance documents
- Track expenses and receipts and route them to the accountant on schedule

What Success Looks Like

- No deadline — contractual, financial, or compliance-related — is missed because it wasn’t tracked
- Outside professionals experience the business as organized, responsive, and easy to work with
- Cameron can hand off a task with confidence it will be completed correctly, without re-explaining context
- Clients and resort members feel looked after, even within a part-time support window
- Artificial Intelligence is embraced, implemented and overseen, so you can focus on important human required tasks.

Qualifications

Required

- 3–5 years of experience as an executive assistant, administrative coordinator, or similar role
- Excellent written and verbal communication skills
- Strong organization and follow-through; comfortable running several active files at once
- High discretion — this role has access to financial, legal, and personal information
- Confidence corresponding directly with professionals (legal, brokerage, accounting) on the owner’s behalf
- Comfortable with Microsoft/Google Workspace; willing to learn MLS®/Matrix and the CRM/task-management tools in use
- Active user of AI tools in daily work, with genuine enthusiasm for adopting new technology as the business grows
- Willingness to learn AI and adopt AI into your daily workflow.
- Valid driver’s license for occasional travel to listings and to Rowan’s Ravine
- Able to reliably commit to a fixed weekday schedule (6 hours/day, Monday–Friday)

Preferred / An Asset

- Experience in real estate or professional-services administration
- Familiarity with Saskatchewan real estate practice or farmland transactions
- Grew up on a farm and/or have a fundamental understanding of the farming lifestyle.

Working Style That Fits

- A self-starter who works well independently within a defined, limited window each day
- Someone who takes ownership of a task rather than waiting to be asked
- Calm and professional under the pressure of transaction deadlines

Pay: From $22.50 per hour

Expected hours: 30.0 per week

Work Location: In person

📌 Executive Assistant (Lumsden)
🏢 Farmland Realty Group
📍 Lumsden