Pay: From CA$65,000.00 per year

Experienced Real Estate Administrator – Carve Real Estate

Location: 8 Sampson Mews, Toronto

Schedule: Monday–Friday, 9:00 a.m. – 5:00 p.m. (In Person)

Compensation: $65,000 base salary + performance-based bonus incentives, with annual salary reviews and opportunities for growth

We're looking for an experienced Real Estate Administrator to join a high-performing real estate team. This is a fast-paced, in-office role that requires someone who is organized, proactive, and thrives under pressure.

This is not an entry-level administrative position. We're looking for someone who already understands the day-to-day operations of a real estate office and is comfortable working with industry-standard systems and processes. While we'll train you on our team's specific workflows, we're looking for someone who can step into the role with a strong foundation in real estate administration.

If you take pride in keeping transactions organized, enjoy providing exceptional client service, and can confidently manage multiple deadlines, we'd love to hear from you.

What You'll Do

- Serve as the primary point of contact for clients, providing skilled support by phone and email
- Prepare, review, and manage all listing and offer paperwork, ensuring accuracy and compliance
- Coordinate showings, appointments, and maintain the team calendar
- Input and maintain listings on MLS and other required platforms
- Upload and organize documents using the appropriate real estate systems
- Track transactions from listing through closing while coordinating with clients, lawyers, mortgage brokers, and cooperating agents
- Maintain accurate digital files, checklists, and CRM records




- Assist with general administrative and operational tasks to keep the team running efficiently
- Handle confidential information with professionalism and discretion

What We're Looking ForRequired Qualifications
- Minimum 2 years of real estate administrative experience
- Strong working knowledge of MLS, TRREB, BrokerBay, and standard real estate listing and transaction procedures
- Experience preparing listing agreements, offers, amendments, waivers, and other real estate documentation
- Experience using electronic signature platforms such as DocuSign (or similar)
- Excellent organizational and time-management skills
- Outstanding written and verbal communication skills
- Ability to manage multiple priorities while maintaining exceptional attention to detail
- Professional, dependable, and solutions-oriented
- High level of confidentiality and discretion

Assets
- Experience with Sphere/BoldTrail or other real estate CRM platforms
- Familiarity with Google Workspace and Microsoft 365
- Experience supporting a busy REALTOR® or real estate team

What We Offer
- Competitive base salary of $65,000
- Performance-based bonus opportunities
- Annual salary reviews with opportunities for growth
- A collaborative, professional, and supportive team environment
- The opportunity to work alongside a high-producing real estate team where your contributions have a direct impact on the business

Please Note This position is intended for candidates with previous real estate administrative experience. While we will provide training on our team's internal systems and processes, we're looking for someone who is already familiar with the tools, terminology, and workflows commonly used in the real estate industry and can contribute with minimal onboarding.

Work Location: In person

Pay: $65,000.00 per year

Work Location: In person

📌 Experienced Real Estate Administrator – Carve Real Estate (North York)
🏢 Royal LePage Signature Realty
📍 North York