Medicine Hat North, Canada | Posted on 12/08/2026Energy services company serving Alberta and Saskatchewan seeking an experienced, capable, and highly self managed Bookkeeper/Office Manager to join our organization on a long-term basis.This is a key position within our company and requires an individual who demonstrates mature professionaljudgment, exceptional communication skills, advanced critical-thinking and problem-solving abilities, personalaccountability, discretion, and a high degree of independence.The successful candidate will be someone who takes ownership of their responsibilities, anticipates whatneeds to be done, and can confidently manage competing priorities without requiring continuous direction orsupervision.Documentation cannot be allowed to accumulate or be completed retrospectively. Records, reportingrequirements, fleet information, financial documentation, employee information, and operational files mustremain current as part of the normal daily workflow.The successful candidate must therefore demonstrate an exceptional ability to prioritize, track, follow through,meet deadlines, and independently manage multiple ongoing responsibilities.Professional AttributesMature and skilled judgment with a high level of discretion and confidentialityStrong written and verbal communication skillsAdvanced critical-thinking, analytical, and problem-solving abilitiesExceptional organizational, task-management, and time-management skillsA high degree of personal accountability and attention to detailThe ability to work independently and be fully self-managedStrong follow-through and a commitment to completing tasks accurately and on timeThe ability to identify priorities and act on them without waiting for directionConfidence communicating with ownership, employees, clients, vendors, accountants, governmentagencies, and other external stakeholdersThe ability to manage several competing priorities in a fast-paced operational environmentA strong sense of urgency while maintaining accuracy and professionalismAdaptability and the ability to respond appropriately when operational priorities changeA proactive mindset and willingness to take ownership of the administrative functionReliability, consistency, sound judgment, and professional integrityThe regular position is Monday to Friday, 40 hours per week.However, candidates must understand that we operate within the energy services and transportationindustries,



where operational requirements do not always occur within traditional office hours.The successful candidate must have a reasonable degree of flexibility and responsiveness when time-sensitiveoperational or administrative matters arise outside regular office hours.This does not mean routinely working extended hours; rather, we require someone who understands the natureof the industry and recognizes that payroll, fleet, client, employee, compliance, or operational matters mayoccasionally require timely attention.We are specifically looking for a candidate interested in becoming a long-term, sustainable member of theorganization who values stability, accountability, and taking ownership of their position.Key ResponsibilitiesReporting directly to Ownership, the Bookkeeper / Office Manager is responsible for supporting and managingthe administrative and financial functions that revolve around the company's day-to-day operations.Accounts ReceivableProcess accounts receivable internally and through online client portalsMaintain accurate and current customer documentationTrack submissions and follow up on outstanding requirements as necessaryAccounts PayableProcess accounts payable using various methods of remittanceMaintain accurate vendor documentation and payment recordsManage company credit cards and associated reconciliation/documentationPayroll & Employee AdministrationManage and process payroll through the online payroll portal twice monthlyMaintain accurate and current payroll and employee recordsCoordinate year-end payroll requirements, including T4s, T2200s, and related documentationManage WCB requirements for Alberta and SaskatchewanAdminister employee benefitsProcess and remit PST, GST, and other required government filingsCoordinate documentation and reporting with the company's off-site accountantComplete journal entries, banking, and reconciliationsPrepare financial reportingComplete month-end processesPrepare fiscal year-end documentation for the off-site accountantFleet & Asset AdministrationManage fleet licensing and registrationsCoordinate IFTA and Prorate requirements and online reportingMaintain current fleet records and documentationSupport fleet asset management and associated administrative requirementsOffice & Operational AdministrationMaintain organized,



accurate, and current company files and recordsEnsure documentation remains current and accessible at all timesMaintain office suppliesTrack deadlines, renewals, reporting requirements, and outstanding administrative itemsProvide administrative and operational support to OwnershipCommunicate professionally with employees, customers, vendors, government agencies, and otherstakeholdersIdentify administrative issues requiring attention and proactively work toward resolutionPerform additional administrative and operational duties as requiredThe Person We Are Looking ForThis position is best suited to an experienced professional who is comfortable being trusted with significantresponsibility and autonomy.You should be someone who can walk into the office, assess priorities, organize your workload, and identifywhat requires attention.You understand that excellent administration means that records are current, deadlines are anticipated ratherthan missed, outstanding items are followed through to completion, and Ownership can rely on the informationbeing accurate when it is needed.You communicate clearly, ask appropriate questions when clarification is genuinely required, exercise soundjudgment when it is not, and recognize when an issue needs to be escalated to Ownership.Above all, we are looking for a capable, dependable, self-directed professional who wants to establishthemselves in the position and contribute to the company over the long term.RequirementsThe successful candidate will have a minimum of five years of relevant experience within the oilfield, energyservices, trucking, transportation, or a closely related industry, along with a comprehensive understanding ofbookkeeping and office administration.Strong working knowledge and proficiency are required in:ADP and payroll processingMicrosoft Word and ExcelPDF programs and electronic documentationDigital and physical file managementBookkeeping and financial administrationOnline client, government, and reporting portalsThis position requires significantly more than technical bookkeeping knowledge. We are looking for an individualwith advanced organizational and task-management skills who understands the importance of maintaining live,current, accurate, and readily accessible documentation at all times.What We OfferBenefit package after three monthsA stable position with significant responsibility and autonomyThe opportunity to become a trusted, long-term member of an established energy services company

📌 Bookkeeper/Office Manager (Medicine Hat)
🏢 Train Alberta
📍 Medicine Hat