About us:

Gemini Machine Works is a machining, welding and fabrication shop in Nisku. We are family owned and operated. We have been in business for over 40 years. We do high-capacity manual and CNC machining, fabrication, repair and rebuild, and field machining, and we hold ASME, ISO 9001:2015 and CWB CSA W47.1 certifications.

Responsibilities:

- Serve as the main point of contact for all incoming phone calls.
- Greet all guests and visitors in a qualified and friendly manner.
- Manage the day-to-day paperwork for shipping and receiving.
- Coordinating with suppliers and third-party service providers regarding the status of open POs and scheduled pick-ups and deliveries of materials and product.
- Confirming receipt of material and system input.
- Compile and coordinate the preparation of documentation packages for customers for the delivery of finished product.
- Complete all respirator fit tests for all workers, when required (upon hire, 3 years after initial fit test, etc.)
- Updating and maintaining workers’ HSE training records; assigning WHMIS-2015 training to workers that have exceeded their 90-day probationary period; scheduling Standard First Aid Level C courses for workers who need recertification, or initial certification to meet OH&S; requirements.
- Operate and maintain a real-time attendance and visitor log at Gemini that provides a real-time summary of everyone on site.
- Maintain current Shop/Office inspection assignments and update the lunchroom information screen to match.
- Assisting with all incident investigations, as required,



including implementing and verifying corrective actions, as directed by the QHSE Manager.
- Update QHSE documents in all web-based customer interfaces such as Avetta, ISNetworld, Comply Works, etc. as well as IT for addition to Gemini Machine’s website.
- Record and update quarterly statistics regarding the safety program, and report them through web-based customer interfaces such as Avetta, ISNetworld, Comply Works, etc.
- Provide Contractor or Customer Site Visit safety orientations when applicable.
- Maintain the SDS binder and keep all sheets current.
- Help keep physical copies of calibration records, maps, and maintenance records.
- Maintain and keep current all QHSE records and periodically schedule maintenance services.
- All other administrative duties as needed.

Performance Objectives:

- Timely response to customer calls and visits.
- Meet the operational objectives (On-Time Delivery) while complying with the overall corporate goals.
- Maintain a safe working environment and promote health and safety awareness.
- Maintain a positive 'team' environment on the shop floor through respectful dealings with individuals from all departments.
- Meet deadlines set by the shop schedule and customer demands.
- Accurately complete assigned tasks.




- Effective prioritization of projects.
- Identify unsafe practices and attend to them accordingly.

Qualifications:

- High school diploma required; post-secondary certificate or diploma in business administration, supply chain/logistics, or occupational health and safety preferred.
- Three or more years of combined experience in administrative roles, preferably in a machining, fabrication, or oilfield manufacturing environment.
- Experience with ERP data entry for receiving and inventory (E2 Shop System an asset).
- Exposure to quality documentation (MTRs, certificates of conformance, NDE and heat treat reports) and customer documentation package requirements.

Skills and Competencies

- Proficiency in MS Office, particularly Excel for tracking and quarterly statistics.
- Demonstrated excellent problem-solving skills.
- Professional, customer-facing communication for phone, visitors, contractors, and carriers.
- Exceptional verbal and written communication and interpersonal skills.
- Respect for, and appropriate handling of, confidential information.

Physical Demands:

- Occasionally lift or carry up to 20 lbs.
- Occasionally push or pull weights to 20 lbs.

Time Commitment Expectations:

- Standard working hours: 8:00 a.m. to 4:30 p.m. Monday through Friday.
- Earlier or later hours may be required due to workload demands and assignment deadlines.

Dress Code:

- Clean and professional office apparel required.

Pay: $42,000.00-$52,000.00 per year

Work Location: In person

📌 HSE Administrator & Reception (Edmonton)
🏢 Gemini Machine Works
📍 Edmonton