Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will help foster a productive workplace, support team collaboration, and enhance overall office productivity.

This position offers an exciting opportunity for someone eager to utilize their administrative expertise in a fast-paced, engaging setting.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
- Organize and maintain filing systems—both digital and paper—to ensure easy retrieval of documents
- Provide exceptional customer support by addressing inquiries promptly and courteously via phone or email
- Assist with clerical duties such as proofreading documents, scheduling appointments, and managing calendars
- Support medical or dental office functions by handling patient or client information with confidentiality and accuracy
- Coordinate office supplies procurement and inventory management to ensure smooth daily operations

Requirements





- Proven experience in an administrative or clerical role, preferably within a medical or dental office environment
- Strong computer skills with proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and data entry software
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
- Demonstrated customer service skills with qualified phone etiquette and positive attitude
- Experience with filing systems, multi-line phone systems, and front desk management
- Ability to type quickly and accurately while maintaining attention to detail for proofreading tasks
- Knowledge of bookkeeping principles is a plus, especially familiarity with QuickBooks for financial recordkeeping
- Prior experience in a dental or medical office setting is highly desirable for this role

Join us as an Office Administrator and become a key contributor to our vibrant team! Your proactive approach will help us deliver exceptional service while maintaining an organized, efficient office environment. We value energetic professionals who thrive on multitasking, problem-solving, and supporting our mission every day.

Application question(s)

- Do you have a valid driver’s licence and reliable access to a vehicle?

Work Location: In person

📌 Office Administrator (Calgary)
🏢 YYC Home Care Services
📍 Calgary